The Vets
Must Love Pets! The Vets is bringing the next generation of veterinary care right into our patients’ homes. We pride ourselves on building a team of industry leading veterinarians supported through training, development and advanced medical technologies to deliver the most comprehensive health care for your pet. Powered by a group of over 125 employees, we currently operate in 10 cities with expansion plans to 25 by the close of 2022. We are rapidly growing our areas of operations and looking for a new team member to join us on our exciting journey.
The Position:
The Office Manager/Admin role will work alongside the Director of Sales Development to organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency, and quality. The Office Manager is responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision, and task delegation.
The successful Office Manager is an energetic professional who doesn’t mind wearing multiple hats. Experienced in handling a wide range of administrative duties and executive support-related tasks and able to work independently with little or no supervision. Highly organized, flexible, and enjoys the challenges of supporting an office of diverse people.
Office manager responsibilities:
Point person for maintenance, mailing, shipping, supplies, equipment, bills, and errands
Organize and schedule meetings and appointments
Partner with HR to maintain office policies as necessary
Organize office operations and procedures
Coordinate with IT department on office equipment
Manage relationships with Finance to ensuring that all items are invoiced and paid on time
Provide general support to visitors
Help manage executives’ schedules, calendars, and appointments
Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved, and that clerical functions are properly assigned and monitored
Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office and team
Allocate tasks and assignments to subordinates and help monitor their performance
Perform review and analysis of special projects and keep management properly informed
Assist in recruiting staff for the office and providing orientation to new employees
Assist in ensuring office financial objectives are met by preparing annual budget for the office, planning the expenditures, analyzing variances, and carrying out necessary corrections that may arise
Participate actively in the planning and execution of company events
Allocate available resources to enable successful task performance
Recruit and select office/support staff
Design and implement filing systems & team employee details
Design and implement office policies and procedures
Review and approve office supply acquisitions
Maintain a safe, secure, and pleasant work environment
Office manager requirements:
Proven office management, administrative, or assistant experience
Knowledge of office management responsibilities, systems, and procedures
Excellent time management skills and ability to multitask and prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills
Proficient in Microsoft Office and/or Google Suite and/or Mac Software
Knowledge of human resources management practices and procedures an asset
Knowledge of business and management principles
Strength in project management an asset
Office manager key skills & proficiencies:
Communication
Analysis and Assessment
Judgment
Problem Solving
Decision Making
Planning and Organization
Time Management
Attention to Detail
Accuracy
Initiative
Integrity
Adaptability
Teamwork
Budgeting
Staffing
Supervising
Developing Standards
Process Improvement
Inventory Control
Proactivity
Record-keeping
Approachability
Motivational
The Benefits & Perks:
Working with The Vets, we value your well-being and health, with benefits which include:
$57,500 – 65,000 CAD plus annual team performance bonuses
Full benefits after a 30-day probationary period
RRSP Contribution plan
3 weeks paid vacation + Stat Holidays
Team lunches, events and more
PC/Laptop Supplied
The Vets provides you with all software (Salesforce & ZenDesk, Google Account, etc)
We’re looking for people who are not just team players, but also leaders. If you’ve made it this far, you’re probably looking for something different than what’s already out there. So – let’s meet.