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Job Description:
POSITION PURPOSE
Reporting to the Accounting Supervisor, is responsible for performing various accounting and financial functions for the Transportation and Community Planning Department, with a significant emphasis on administering the bi-weekly Time Entry and Approval Management System (TEAMS); performing a liaison role with both the HRS Branch and Corporate Payroll staff to ensure accuracy and timeliness of all employee payments; and assisting with accounts payable and procurement card processing, as directed.
POSITION PURPOSE
Reporting to the Accounting Supervisor, is responsible for performing various accounting and financial functions for the Transportation and Community Planning Department, with a significant emphasis on administering the bi-weekly Time Entry and Approval Management System (TEAMS); performing a liaison role with both the HRS Branch and Corporate Payroll staff to ensure accuracy and timeliness of all employee payments; and assisting with accounts payable and procurement card processing, as directed.
MAJOR RESPONSIBILITIES
Administers TEAMS for the Department.
Processes bi-weekly payroll lists, ensuring accuracy of payroll information by reviewing data received; verifies and reports sick, CWW and vacation data, and vacation and sick leave banks; verifies statutory holiday pay as provided by Payroll; and verifies on-call/standby submissions.
Verifies information on new hires in TEAMS; processes Payroll Action Forms for terminations and leaves of absence; maintains all TEAMS information and records; distributes bi-weekly pays.
Reviews and matches accounts payable for processing through an on-line computerized accounts payable system.
Processes accounts payable on an on-line computerized system via invoice entry.
Maintains an accurate and current accounts payable system vendor file.
Maintains records in hard copy and electronic format in accordance with Regional standards.
Liaises with vendors, Departmental and Finance staff on accounts payable and time reporting matters.
Responds to enquiries from staff, vendors and service providers on accounts payable and payment matters; handles or refers requests to appropriate staff for follow-up.
Performs other duties as assigned, in accordance with Branch and Department objectives.
QUALIFICATIONS
Successful completion of a Post Secondary Certificate/Diploma (one (1) year or more) in Accounting or Business or related field or approved equivalent combination of education and experience.
Minimum two (2) years experience in a general accounting field and in developing spreadsheet and/or database applications for financial analysis and reporting.
Knowledge of time and labour procedures, general accounting practices, principles and procedures and demonstrated experience with payroll or time capture in a computerized accounting environment.
Knowledge of and demonstrated ability in corporate core competencies including customer service, communication, team work, initiative/self management and accountability, and flexibility/adaptability.
Knowledge of general office and accounting procedures and records management.
Computer literacy utilizing MS Office software applications, as well as proficiency in spreadsheet applications.
