Are you someone with strong leadership and administrative skills? Do you enjoy building relationships and working collaboratively in a team environment with both internal and external stakeholders? Are you a trusted partner and a problem solver? As someone with excellent communication skills and business acumen, you will thrive in our fast-paced and agile environment.
Your opportunity
We are currently seeking motivated candidates for the position of Proposal Coordinator. The successful candidate will be located in our Winnipeg, Saskatoon, Calgary, Edmonton, Vancouver or Yellowknife offices with the opportunity for flexible work arrangements to help balance the competing demands of work and personal life.
In this role you will be a welcome addition to our dynamic administrative team. You will showcase your organizational and communication skills in a fast-paced professional office environment. Your drive for excellence will present opportunities to chart your own path to success with a rewarding career in our firm.
What your day will look like
Proposal Coordination (80%)
Work with submission managers and teams to coordinate, develop, organize, and complete professional, high-quality proposals from initiation through to production and delivery of the final product
Review project opportunity documents to evaluate requirements, contractual terms and conditions, and evaluation criteria for bid submission compliance
Compile Dillon marketing materials, prepare qualification materials, and coordinate development of graphics and page layout design
Work with the submission team to coordinate the flow of information to ensure internal and external deadlines are met and appropriate reviews are completed
Complete document formatting, editing, printing, distribution, and overall document reviews
Develop strong internal relationships to foster responses to requests in a timely manner, while maintaining high quality work consistent with corporate marketing, brand messaging and proposal writing standards
Implement quality control measures to ensure proposal requirements and corporate standards are met
Administration (17%)
Track and monitor potential project opportunities using internal systems
Participate in proposal debriefings to ensure continuous quality improvement and to identify enhancements for proposal content and process
Assist with other administrative duties as assigned and contribute as part of the administration team to fulfill the variety of tasks necessary to run the office effectively
Learning & Development (3%)
What you will need to succeed
Three (3) to five (5) years administration related experience or demonstrated combination of education, skills, knowledge and experience
Two years’ experience with preparing proposals and tender submissions
Post-secondary education in an administration, marketing, business, or communications field will be considered an asset
Advanced skills in Microsoft Word and experience with large and complex document formatting
Proficient with Microsoft Excel
Experience with Adobe Creative Suite (In-Design, Illustrator, and Photoshop), Microsoft Project and PowerPoint is considered an asset
Strong business writing, editing, and communication skills
Excellent attention to detail and a high regard for accuracy and quality
Understanding of basic financial terms and functions, along with experience working with budgets and schedules (e.g., Gantt charts)
Strong interpersonal, organizational, and time management skills with the ability to work successfully in a fast paced environment with changing workload demands
Experience in a professional services consulting firm (environmental/engineering/planning) is considered an asset
Why choose Dillon
Dillon is powered by people who are technically proficient, passionate about socially important projects, and motivated to deliver superior, tangible results. We strive to remain at the forefront of technology and innovation, and are empowered to continually grow and develop.
We live our core values:
Reliability: words that result in actions build trust;
Achievement: do the work to hit the target;
Continuous development: always learning; always adapting; always growing;
Creativity: discover new possibilities;
Courage: do the things that matter, especially when it’s hard;
Inclusiveness: enabling belonging to draw strength from our differences
In addition, we offer:
Employee share purchase plan
Dillon is 100% employee owned and share ownership is open to all full-time regular employees
A competitive compensation package
Comprehensive health benefits
Generous retirement savings plan
Student loan repayment assistance with matching employer contributions
Flexible work hours and remote working options
Dillon values its staff and the contributions that are made each day and understands that work arrangements can differ based on personal needs and business needs. We are taking a trust-based approach to offer a variety of flexible and remote work options to help balance the competing demands of work and personal life.
Learning and Development opportunities
As a knowledge-based business, the organic growth of our knowledge and skills occur through our work performance and roles. The creation and sharing of knowledge allows us to take local knowledge to scale, capture lessons learned through experience, and continuously improve service delivery. The development of self and others is an evident and measured core behaviour within our organization
We use a composite approach to development including coaching to build the how, mentoring to share lessons, advising to round out perspectives, and co-creation of knowledge through internal learning opportunities
Focus on Innovation
The ability to anticipate, examine, and adopt new and innovative solutions is a crucial driver for the continual and progressive advancement of our business performance. In our culture, people are empowered to reflect and question current practices and seek forward looking solutions to today’s problems and tomorrow’s opportunities
Employee and Family Assistance Program (EFAP)
A variety of EFAP tools and online resources to support well-being are available to all employees
Wellness Subsidy
Our employees can take advantage of wellness subsidy that can be put towards expenses for a variety of health and/or wellness related activities such as gym membership, purchase of home fitness equipment, yoga classes and dance classes
About Dillon
Dillon is a proudly Canadian, employee-owned, professional consulting firm specializing in planning, engineering, environmental science and management. We partner with clients to provide committed, collaborative, and inventive solutions to complex, multi-faceted projects. With over 20 offices and more than 1000 employees across Canada, Dillon offers a wide range of services related to building and improving facilities and infrastructure, protecting the environment, and developing communities.
Now operating for over 75 years, we continue to strive for excellence in everything we do. Dillon has been listed as one of Canada’s Best Managed Companies for the past 16 years and has the distinction of having achieved Platinum Club member status in this program.
Employment Equity, Diversity & Inclusion at Dillon:
Dillon is committed to the principles of employment equity, inclusiveness, and diversity within our organization. We strive to achieve a workplace where opportunities are based on skills and abilities and that respects and values differences.
Inclusion is more than a word to us, it is the way we choose to run our business. Please connect with us if you require accommodation in the interview process. We would love to hear from you!
#LI-GL
Job ID: 2022-2663
Street: 1558 Willson Place
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