Navitas Looking for Human Resources Coordinator at Winnipeg, MB Full Time

Since 1994, Navitas has been a respected leader in global higher education. As pioneers in the university pathway sector, we have trusted partnerships with more than 30 forward-thinking universities in Australia, New Zealand, United States, Canada, United Kingdom, The Netherlands, United Arab Emirates, Singapore and Sri Lanka. We provide our partners with access to resources and expertise to help drive large-scale initiatives that provide tangible, lasting benefits to students, faculty, staff and local communities.

Navitas is recruiting a Human Resources Coordinator to join our North American team in Canada. This role will operate in a hybrid model, with time spent working remotely and the potential to work on-site with campus teams located most closely to the candidate.

The Human Resources Coordinator facilitates and ensures completion of the Human Resource processes at all business locations. This role provides administrative support to the HR function as needed, including recordkeeping, responding to general inquiries, file maintenance, data entry and scheduling. The Human Resources Coordinator will assist with administering employee benefit plans and new hire onboarding including transactional functions.

Key Responsibilities

• Perform routine tasks required to administer human resource programs including but not limited to recruitment, onboarding, benefits administration, employee recognition, Wellness Health and Safety, performance evaluations, policy/procedure rollout, terminations, and training and development;
• Coordinate the recruitment and interview process including posting job openings and scheduling interviews;
• Conduct or acquire background checks and employee eligibility verifications;
• Process new hire documentation for permanent, temporary, casual, student and other staff;
• Support onboarding and orientation processes for new employees;
• Review, track, and document compliance with mandatory and non-mandatory training. This may include safety training, anti-harassment training, professional licensure, and aptitude exams and certifications;
• Support the administration of the annual performance review process;
• Respond to employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff;
• Monitor the HR general inbox/email account and respond to inquiries or redirect as needed;
• Provide employment information as requested and appropriate to managers related to their staff;
• Conduct regular audits of payroll, benefits systems, employee files, and other HR programs and recommend corrective actions;
• Audit and maintain electronic files in the HR shared drive (ie: ensure consistent naming conventions, clean up and organize files and documents to create an efficient system);
• Maintain and update employee data in HR related systems (BambooHR, Kudos, Ceridian, Kantola)
• Assist with collecting data related to monthly and quarterly employee metrics;
• Prepare standard and ad-hoc reports;
• Perform other duties as assigned.

Essential Skills, Knowledge and Experience

• Bachelor’s degree, diploma, or professional HR training and related experience.
• At least 2 years of human resource experience preferred.
• A combination of education and experience may be considered.
• Excellent verbal and written communication skills.
• Excellent organizational skills and high attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to work autonomously as well as within a team; must exhibit a resourceful and proactive approach.
• Strong analytical and problem-solving skills.
• Experience with Payroll and HRIS.
• Strong Knowledge of Canadian employment laws and regulations.
• Ability to act with integrity, professionalism, and confidentiality.
• Proficient with Microsoft Office Suite or related software.
• Legal authorization to work in Canada.

Desirable Skills

• HR Certification a plus.
• Knowledge of Ceridian and/or Bamboo HR a plus.
• Knowledge of US employment laws and regulations a plus.

What We Offer

Navitas is an equal opportunity employer committed to fostering an inclusive, accessible environment, where all employees feel valued, respected and supported. We are dedicated to building a workforce that reflects the diversity of our students and communities in which we live and serve. If you require an accommodation during any stage of the recruitment process, please let us know and we will work with you to meet your needs.

What We Require

Following Federal and provincial guidelines, Navitas has implemented a mandatory vaccine policy, all employees are required to be fully vaccinated or provide an acceptable proof of exception in order to work at any of our campuses. Successful applicants will be subject to relevant pre-employment checks, which includes a Criminal Background and professional reference checks.