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Administrative Assistant I – Medical – Toronto, Ontario
Job Posting #910198
Position: Medical Administration Assistant I
Site: Toronto Western Hospital
Department: Schroeder Arthritis Institute – Division of Orthopedics
Reports to: Clinic Manager/Physician
Hours: 37.5 hours per week
Shifts: Various (Days)
Salary: $21.07 to $26.34 per hour
Status: Temporary Full-Time
The Energy of the City. The Rewards of a Great Career.
The University Health Network, where “above all else the needs of patients come first” , encompasses Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute and the Michener Institute of Education at UHN. The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education. With a long tradition of groundbreaking firsts and a purpose of “Transforming lives and communities through excellence in care, discovery and learning” , the University Health Network (UHN), Canada’s largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers. UHN is a caring, creative place where amazing people are amazing the world.
The Schroeder Arthritis Institute is the largest multidisciplinary arthritis hub in Canada, integrating medical, surgical and basic science aspects of Hand, Orthopedics, Osteoporosis and Rheumatology with the goal of making a global impact in discovery, learning and patient care. The Orthopedics Program within the Schroeder Arthritis Institute is a leader in developing and implementing innovative models of care. We are advancing integrated Arthritis Care for the future to improve patient and essential care partner experience and outcomes throughout their care journey
POSITION:
The Medical Administrative Assistant I will be supporting the Division of Orthopedics with its Rapid Access Clinics (RACs). THe successful candidate will utilize knowledge of medical terminology and exercises judgment or decision-making to provide secretarial and clerical services, in support of professional/medical personnel, including: providing word processing/typing services for assigned personnel; performing reception responsibilities; maintaining written and/or electronic calendar/schedules; administering and monitoring billing procedures and budgeting records; providing support with small and/or informal meetings/events; maintaining and modifying confidential medical electronic/paper filing/retrieval methods, systems, and/or formats; providing functional supervision to lower classified clerical position(s); ensuring the efficient operation of the office; performing other related clerical activities; performing cross-functional responsibilities, as assigned; performing other duties consistent with the job classification, as required. This position will also require data entry support for Provincial and local reporting. Reconicilation of invoices and billing associated with our integrated care programs will be required. The successful candidate will demonstrate strong teamwork skills with ability to adapt and be flexible to changing needs in support of clinical and patient care.
QUALIFICATIONS:
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Completion of Grade XII or recognized equivalent
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Completion of recognized medical office administration program at the diploma level or equivalent
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Completion of a medical terminology course
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Minimum 2 years related medical administrative support experience
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Previous on-the-job computer/word-processing, database and spreadsheet software experience, in a Microsoft Office Environment and EPIC preferred
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Strong computer literacy required – databases, MS Excel, multiple systems
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Understanding of OHIP billing
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Strong command of medical terminology
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Strong interpersonal and customer service skills
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Exceptional organization and time management skills
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Strong verbal and written communication skills
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Ability to work well under pressure
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Ability to use good judgment and clinical reasoning in assessing difficult situations
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Ability to work independently and as a team player
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Experience working in a health care environment preferred
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Experience working in a teaching hospital environment preferred
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Knowledge of general office practices, procedures and standards
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Vaccines (COVID19 and others) are a requirement of the job unless you have an exemption on a medical ground pursuant to the Ontario Human Rights code
If you are interested in making your contribution at UHN, please apply on-line. You will be asked to copy and paste as well as attach your resume and covering letter. You will also be required to complete some initial screening questions.
Posted Date: November 24, 2022 Closing Date: Until Filled
For current UHN employees, only those who have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN’s attendance management program, and possess all the required experience and qualifications should apply.
UHN thanks all applicants, however, only those selected for an interview will be contacted.
UHN is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity and equal opportunity and welcomes all applicants including but not limited to: all religions and ethnicities, LGBTQ2s+, BIPOC, persons with disabilities and all others who may contribute to the further diversification of ideas. Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the Bona-fide requirements for the open position. Applicants need to make their requirements known when contacted.
