GoBolt Looking for Payroll Specialist at Remote Full Time

At GoBolt, we provide a technology-driven, customer-centric and sustainable approach to ecommerce and last-mile logistics for businesses of all sizes from local brands to large national retailers. By operating as an extension of our customer’s team, we deliver best-in-class services every step of the way. Spurred by our recent Series B raise of $115M that included prominent investors such as IKEA, we’re building North Americas largest electric vehicle fleet to help bring sustainability to an industry notorious for its heavy impact on the environment. Our goal is to be carbon negative by 2023. We are in high growth mode and building for the future, which is where you come in.

We are currently hiring a Payroll Specialist who will be supporting the administration of full-cycle payroll and benefits for our growing team of 700 hourly and salaried employees across in Canada and the US. Working closely with the People Culture and Finance teams, the Payroll Specialist will administer weekly and bi-weekly payroll and carry out various month-end and reporting tasks and ensure compliance with Canadian and US payroll legislation.

The ideal candidate will be a persistent self-starter with strong experience in both Canadian and US payroll benefits administration, excellent attention to detail, accuracy, time management and organizational skills.

Job Responsibilities

• Process and manage full-cycle, multi-provincial / multi-state, weekly and bi-weekly payroll for hourly and salary employees across a varied workforce.
• Review timesheets for a growing team of hourly employees, ensuring that hours are accurately captured and allocated to the appropriate projects, and overtime is properly calculated based on provincial legislation.
• Calculate monthly and quarterly commissions for the sales team against set targets.
• Capture all payroll and benefits data, including adding new hires, updating changes to employee information, processing terminations and issuing records of employment and other employee-related documents.
• File periodic and year-end remittances, including various payroll taxes, T4s, ROEs and provincial workers compensation, in a timely manner.
• Track time-off (i.e. vacation, personal days, unpaid days, etc.) entitlements and accruals, ensuring accuracy and in accordance with provincial laws and company policies.
• Prepare month-end accruals and reconciliations for all payroll general ledger accounts in the accounting system.
• Administer and manage employee benefit plans, ensure benefit deductions and taxable benefits are set up accurately in company systems and act as point of contact with third-party benefits administrator.
• Maintain ongoing thorough knowledge of payroll regulations in Canada and the US, including taxable benefits, overtime regulation and determination of vacation/statutory pay/severance pay, etc.
• Investigate, resolve and respond to all payroll-related inquiries from employees and other stakeholders within established guidelines for resolution.
• Maintain accurate and up-to-date records of payroll documentation and transactions.
• Prepare various management reports and analysis, such as headcount metrics, payroll breakdown by employee/project/regular vs. overtime, benefits usage, remittances, workers compensation and related incidents, and accruals for accounting and auditing purposes.
• Assist in the ongoing implementation of new pay programs, legislative requirements and benefits management system in ADP Workforce Now, along with integration with accounting platform in NetSuite.
• Implement policies and drive process improvement with evolving requirements of the business.
• Execute other responsibilities, as required.

What You’ll Bring:

• PCP or CPM certification with 3-5 years of progressive experience in full-cycle payroll benefits administration in a complex environment (i.e. multi-province, Canada and US payroll benefits, full-time/part-time hourly and salaried staff, regular and overtime hours, sales commissions, etc.).
• Background in Human Resources Management, Accounting and/or Bookkeeping are assets.
• Previous hands-on experience in calculating hourly pay and overtime across multiple provinces.
• Proficient in Canadian and US payroll benefits practices.
• Knowledge of employment standards and other relevant provincial employment legislation.
• In-depth working knowledge of automated payroll systems and implementing ERPs and internal controls.
• Previous experience working in ADP Workforce Now is an asset.
• Proficient in MS Office tools with the ability to manipulate and calculate large data sets in Excel, including the use of pivot tables, functions/formulas.
• Strong customer service focus with an ability to communicate effectively with all levels of the organization and partner with key stakeholders.
• Excellent organizational and records management skills with exceptional attention to detail and accuracy.
• An analytical mind with problem-solving aptitude.
• Ability to demonstrate integrity and professionalism when dealing with confidential and sensitive information.
• Aptitude to leverage technology to simplify internal processes, minimize manual work and limit delays in processing.
• Ability to prioritize and deliver results independently and while working with a team in a fast-paced growth environment.

Why Us?

We are innovative, goal-oriented, and are always on the search for energetic and passionate people who are eager to learn and would like to have a rare opportunity to grow within one of Canada’s fastest growing companies.

Our team at GoBolt is full of talented and passionate individuals who enjoy working collaboratively within a competitive environment. We will provide you support from the get-go to help you realize your potential. Each member of our team shares a mutual passion for their craft and are in constant pursuit of growing our customer base and growing with our customers. We embrace all kinds of challenges head-on.

Aside from an amazing company culture, we also offer competitive salaries and a comprehensive benefits package including health, dental, and vision plans for you and your family.

GoBolt is an equal opportunity employer that recognizes the value and importance of a diverse workforce. We are committed to providing assistance during all phases of the employment cycle, including recruiting through to the end of the employment relationship. If you require accommodation because of injury, illness or disability during any portion of GoBolts recruiting process, please let us know by contacting your recruiter point of contact, and we will do everything we can to accommodate you.