Highmark Interactive
About Us
Highmark Interactive was created to change the paradigm of testing and management for brain and mental health. Highmark’s vision is a world where health is optimized by the fusion of human ingenuity and technology. Highmark’s approach is focused on providing real-time data to health providers to support proactive, preventative interventions and targeted care planning to improve health outcomes. By unlocking insights, Highmark’s platform enables precision medicine and creates a more contemporary model for delivering better outcomes in medical, mental health and rehabilitation services.
In addition to a growing network of virtual, in-person and hybrid clinics, Highmark Interactive offers the world’s first gamified, FDA cleared patient-led assessments as well as digital clinician-led assessments of neurofunction. Together, the technology is used in more than 350 clinics globally. Here at Highmark, we are a group of bold, passionate, and collaborative individuals committed to leaving a legacy for health. To learn more, visit www.highmark.tech.
The Opportunity
We are looking for a full time Administrative Assistant to join our fast-paced scaling start-up business. The Administrative Assistant will report to the Executive Team and will support in an administrative capacity, demonstrating a high degree of professionalism, initiative and independence in supporting the Executive team on a wide variety of administrative tasks. The Administrative Assistant will interact with all executive team members and external stakeholders and will work to provide detailed and accurate information, and deliver the utmost service with tact, both internally and externally. This is a remote work opportunity, with occasional in person meetings and support as required.
General Responsibilities
· Coordinate with internal and external parties to organize meetings, calls and conferences
· Booking on-site meeting rooms and/or virtual meetings and greeting guests when applicable
· Responsible for calendar management, meeting scheduling/coordination, compilation of reports, preparing presentations and appropriate materials for meetings
· Prioritizing the Executive’s daily activities and adjusting as required, providing briefings, preparing correspondence, arranging teleconference calls
· Plan and book travel arrangements for the Executive team
· Prepare expense claims for the Executive team and process other departmental expenses as required
· Assist in planning and organizing on-site and off-site team events, such as strategy sessions, team building lunches/events and social events
· Manage and maintain files and confidential records
· Prepare and assist in the creation or revision of documentation and correspondence, presentation and reports and gather background materials
· Work collaboratively with executives and the team
· Perform ongoing administrative tasks (answering the phone, emails, drafting correspondences and filing)
· Respond to and resolve general and confidential inquiries, working closely with other internal departments, as well as external contacts
· Manage daily phone calls, voice mail and email inquiries, prioritizing and responding to all requests in a professional, customer focused and confidential manner
· Other ad-hoc duties and projects as required
Qualifications:
· Working towards completing Administrative Certificate or Diploma
· Minimum 2 years’ experience in a professional administrative capacity
· High standards of ethic and confidentiality to handle sensitive information
· Excellent computer skills
· High attention to detail in all areas of work
· Excellent problem-solving skills and an ability to work in a team environment
· Excellent organizational, administrative, time management and prioritizing skills
· Excellent interpersonal, written and oral communication skills
· Ability to exercise good judgement, show initiative and be proactive
· Highly adaptable, flexible professional who embraces teamwork, and can work independently
What We Offer
· Competitive base compensation
· Extended benefits
· Supportive colleagues and leadership team
We thank all applicants for their interest; however only those best suited to our current needs and qualifications will be contacted. No agencies please.
We are an equal opportunity employer and welcome applications from all interested parties. We are pleased to accommodate individual needs of job applicants throughout the recruitment and selection process in accordance with the Ontario Human Rights Code and the Accessibility of Ontarians with Disabilities Act, 2005 (AODA). If you require accommodation at any time throughout the recruitment process, please speak with the Hiring Manager.
Job Types: Full-time, Permanent
Benefits:
- Extended health care
- Paid time off
- Work from home
Schedule:
- Monday to Friday
Education:
- Secondary School (preferred)
Experience:
- professional administrative assistant: 2 years (required)
- healthcare industry: 1 year (preferred)
Work Location: Remote