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Job Description:
Difference Makers. If we were to describe what NorQuest College is, we’d say these two words. We are so fundamentally driven in our mission to make a difference to our students, our community, and to our fellow NorQuesters, that it guides what we do, who we meet, and where we are headed.
ACCOUNTS PAYABLE TECHNICIAN
BUSINESS & FINANCIAL SERVICES
NorQuesters are difference makers, and we’re looking for someone who can be dependable and start small and think BIG in the support of accounts payable functions across the College.
Reporting to the Team Lead, Accounts Payable, the Accounts Payable Technician processes invoices, p-card and expense claims, awards and bursaries, and student refunds in a timely manner ensuring all supporting documents are present and comply with College signing authority limits, policies, and procedures. The Accounts Payable Technician uploads journal entries, performs GL account reconciliations, GST self-assessment on p-card transactions, wire payments, and US ACH payments while maintaining high levels of customer service and finding ways forward in improving business processes.
HOW YOU’LL MAKE A DIFFERENCE
- Process invoices against purchase orders, general, and fee for service contracts, ensuring invoiced amounts match purchase order committed amounts.
- Process all invoices, expense, and p-card claims, awards and bursaries, and student refunds according to supporting documentation ensuring they comply with college approvals, policies and procedures
- Perform cheque runs, electronic transfer of funds, emergency payment runs, US ACH payment runs, expense claim, and visa runs in a timely manner and verifying information for these payment runs.
- Respond to inquiries of the journal entry inbox and process journal entries by ensuring proper backup documentation and approvals are in place and uploading them to PS Finance system.
- Prepare accrual journals, Visa payments journals, wire payment journals, GST self-assessment journals (p-card transactions, wire payments, and US payments), and inventory true-up journals in a timely manner.
- Work within a tight timeline to ensure all journal entries are processed by month end cut-off times.
- Review and reconciliation of vendor accounts.
- Investigate and resolve billing discrepancies and payment inquiries.
- Investigate staled dated and/or lost cheques to cancel and re-issue or cancel and close vouchers.
- Reconciliation of Accounts Payable, P-card, Accrued Liabilities, and other GL balance sheet accounts, investigating and resolving when there are discrepancies.
- Perform GST self-assessment on p-card transactions, wire payments, and US vendor payments.
- Evaluation of Readsoft system access and roles to ensure data is current.
- Maintain and update Signing Authority list.
- Work with Advancement group to record donations, perform bank transfers, and bank reconciliation of the Foundation bank account.
- Assist OAG and other audit groups with pulling backup information for audit requests.
- Assist with financial information system testing as required.
- Compile and analyze information for WCB report.
- Maintain the distributions of Taxi Chits.
WHAT YOU BRING
- Accounting Certificate, Diploma preferred.
- 3+ years’ experience in accounts payable.
- Knowledge of accounting systems and internal controls.
- Ability to perform moderate account reconciliations.
WHAT MAKES YOU A DIFFERENCE MAKER?
As a difference maker you bring:
- Efficient attention to detail and a high degree of accuracy.
- Ability to communicate effectively.
- Time management skills in managing multiple competing priorities.
- Customer focus.
SALARY: $43,445 – $56,469 reflective of what you bring, AKA your education and experience. This is a full-time permanent position with immediate access to our great pension and benefits programs.
We offer flexible work options. We strive for balance between a flexible work environment, connectedness to the campus community, and ensuring NorQuesters are set up to succeed in their roles and responsibilities.
COMPETITION NUMBER: 2023-3868
CLOSING DATE: February 14, 2023 at 11:59 PM MST
Apply to become a NorQuester: If this opportunity delights you and your expertise will shine in this role, we invite you to apply for this position online by uploading your resume and cover letter combined as one document.
Psst: Only candidates shortlisted for an interview will be contacted and we’ll make sure to do this within 28 days of the closing date.
Difference Makers. If we were to describe what NorQuest College is, we’d say these two words. We are so fundamentally driven in our mission to make a difference to our students, our community, and to our fellow NorQuesters, that it guides what we do, who we meet, and where we are headed.
So how do we make differences?
We empower NorQuesters. When it comes to working, it’s up to you to decide where (on campus or from another location) and how you work. NorQuesters are expected to embody our Qs—lead from where you are, be dependable, find ways forward—to name a few, but how you do that is your choice!
We unlock potential. Whether its newcomers to Canada who want to improve their English, students who want to complete their academic upgrading, learners pursuing post-secondary education, or anyone who wishes to strengthen their skills through professional development, our passion to educate touches people of all levels and all backgrounds.
We strengthen Alberta. From our graduates who hit the ground running, to our partnerships with government, industry, and business, to our commitment to communities, including a dedicated focus on Indigenous communities, we contribute to our province and make it stronger. We strive to be an employer of choice for First Nations, Metis and Inuit people in Canada by leading, supporting, and being an ally through our work toward decolonization, reconciliation, and Indigenization.
And that’s a snapshot of how we are Difference Makers. But there’s so much more to us and we invite you to explore further!
