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PEOPLE & CULTURE, COORDINATOR (FESTIVAL)
Contract or Permanent
Full-time or Part-time
Department Name
TIFF is a charitable, cultural organisation dedicated to presenting the best of international and Canadian cinema and creating transformational experiences for film lovers and creators of all ages and backgrounds in our home – TIFF Bell Lightbox. Our mission: To transform the way people see the world, through film.
TIFF is committed to embracing diversity and treating all individuals with respect, dignity and fairness by removing physical, social and economic barriers to participation.
We encourage you to reflect on the land that you are on, who the traditional keepers of the land are, what the treaty relationship is, or if it’s unceded territory. TIFF is located on the Treaty Lands and Territory of the Mississaugas of the Credit and the traditional territory of the Anishinaabe, the Wendat, and the Haudenosaunee. We are grateful to work on this land.
We are currently hiring for the position of:
PEOPLE & CULTURE, COORDINATOR (FESTIVAL)
Reporting to the Senior Manager, People & Culture. Assisting our People & Culture team with full cycle recruitment, onboarding and offboarding, as well as other administrative duties related to our annual festival.
RESPONSIBILITIES:
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Maintain careers email account, calendar and critical path, and dashboard.
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Provide operational support to department programs and management as required (e.g., Onboarding, Offboarding, Meetings, Events)
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Administrator for HR/software systems (HRIS), ensuring the integrity of systems through ongoing maintenance and regular data audits.
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Provide support for training logistics- registering staff participants, booking rooms, etc.
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Support the delivery of department Festival goals, including but not limited to onboarding and offboarding.
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Assist our P&C Coordinator in ensuring staff pass printing and acting as one of the department points of contact.
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Primary point of contact for employee digital and physical files
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Engages in continuous improvement/projects to optimise work processes and programs.
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Keep abreast of HR best practices and legislative requirements.
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Maintain our record retention system and create and maintain digital employee files.
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Posting Jobs on various job sites (e.g., LinkedIn, indeed, TIFF Career Portal, Pink Jobs, CEE Jobs, Miziwe Biik)
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Coordinate recruitment (booking phone screens, scheduling interviews, preparing interview material)
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Conducting interviews & Phone screens and reference checks
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Help Facilitate job fairs & Festival Orientation
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Draft contract and offer letters.
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Assisting the Talent Acquisition and HR Generalist with tasks as needed
RATE OF PAY:
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$20.00/Hourly
TARGET CONTRACT DATES:
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April 3, 2023- September 29, 2023
MINIMUM REQUIREMENTS:
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Some experience in Human Resources and full cycle recruitment, which may include coop, internship, seasonal or part time contracts
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Excellent interpersonal skills, and customer focus, to service staff and provide an excellent employee experience.
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Resourceful and able to work well independently and in a small team environment.
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Judgement is required to identify and escalate sensitive/difficult situations.
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Basic knowledge of HR best practices and provincial legislation in order to provide sound HR support.
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Superior administrative skills with a keen eye for detail
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Recruitment coordination skills
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Ability to stay organised and meet deadlines in a face-paced environment with competing priorities.
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High computer proficiency with Google Suite and Microsoft Office, or other databases is an asset.
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Ability to handle confidential information in a discreet manner.
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Experience with ADP Workforce Now an asset
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Adaptable to a flexible work schedule including some evenings and weekends
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This position requires being in office on a regular basis.
HOW TO SUBMIT & APPLICATION DEADLINE:
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All applications must be submitted online through TIFF’s Career Centre.
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Please upload your cover letter and resumé as one PDF, before the deadline of February 27, 2023.
CLOSING:
We thank everyone who applies for their interest, but only candidates selected for an interview are contacted.
Candidates must be legally able to work in Canada at this time.TIFF regrets that it is unable to sponsor employment Visas; however, TIFF considers and welcomes individuals on time-limited Visa status for this position. For consideration to those on time-limited Visa status, your Visa must allow you to complete the full contract.
Please send any questions via e-mail only to [email protected].
TIFF is committed to fostering an inclusive and accessible environment where employees feel valued and respected, and where every employee has the opportunity to realize their potential. As such, we welcome and encourage applicants who identify as racialized persons, Indigenous persons, persons with disabilities, and persons across the spectrum of sexual orientation and gender identities.
If you are a person with a disability and require accommodation and/or assistance during the application process, please contact us in advance at [email protected]. We strive to provide reasonable accommodations whenever requested.
