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Job Description:
As a Supervisor, Accounts Payable, you will be:
As our ideal candidate, you will distinguish yourself by the following profile:
As a member of the McCarthy team, you will have access to:
We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.
At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one of Canada’s Top 100 Employers and one of Canada’s Best Diversity Employers. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.
This position can be based out of Toronto. McCarthy Tétrault employees benefit from a hybrid work environment.
As a Supervisor, Accounts Payable, you will be:
- Supervising the weekly disbursement process, preparing all disbursement journals and supporting documentation for approval and transmission to the bank/payee; auditing work flow to ensure all payables transactions are processed accurately and on a timely basis; investigating invoice discrepancies or mismatched invoices to ensure proper resolution; reporting key performance metrics for the team.
- Ensuring compliance with the authorization policy related to operating expenses, client disbursements, employee reimbursements and capital expenditures; maintenance of authorized signature specimens documentation.
- Ensuring appropriate indirect tax treatment in all jurisdictions (provincial indirect tax rules and rates, non-resident tax rules and filings) for all disbursements.
- Responsibility for all cheque production, safeguarding and procurement of cheque stock, administration of signature plates, etc. for each disbursement bank account, cancelling/voiding stop payments.
- Ensuring the A/P administrators are responding to vendor queries in a timely, accurate manner; resolving vendor escalations efficiently and effectively; completing timely reconciliation of vendor statements.
- Supervising a high performance Accounts Payable team by providing training, coaching and development opportunities, setting performance expectations, evaluating performance in accordance with the organization’s Performance Management Process and meeting weekly to discuss progress and key performance metrics.
- Providing weekly A/P aging reports, key performance indicators and status on long-outstanding items; weekly new vendor reports; monthly top 25 vendors activity reports by entity and currency; reporting of significant and/or unusual items.
- Responsibility for the complete monthly and quarterly reporting cycle to a tight monthly deadline.
- Analysis and reconciliation of general ledger accounts.
- Liaising with the Vendor Management Office to ensure appropriate approvals, accruals, vendor support.
- Maintaining the vendor master file including key contact information, payment method, payment terms, tax rules, banking information, etc.; recommending timing of archiving of inactive vendors.
- Monitoring and amending expense-related policies to ensure compliance with ASPE, tax authorities and the guiding principles of the partnership agreement.
- Maintaining documentation of key operational transactional flows; recommending and implementing improvements, where appropriate.
- Key liaison to provide cash disbursement timing for each entity/currency for purposes of weekly cash forecasting.
- Overseeing, with assistance from the IT system administrators and bank cash management liaisons, the accounts payable application system (Aderant) and employee expense reimbursement platform (Concur) including data uploads, mapping of modules to the financial accounting backbone, security/access to modules and specific functions.
- Assisting with the preparation of the indirect (withholding, commodity) tax documents for the various legal entities.
- Lead and assist with various finance projects as well partnering with other functional groups on projects impacting finance.
- Undertakes business process efficiency reviews and recommend system automation opportunities.
As our ideal candidate, you will distinguish yourself by the following profile:
- Post -Secondary degree or college certificate in related field (e.g.) Accounting, Business Administration or extensive supervisory A/P experience in lieu of a degree/certificate.
- Accounting designation recommended (or working towards completion).
- A minimum of 5 years of work experience displaying a strong knowledge of accounts payable concepts, in a shared services, multi-entity, multi-currency environment with a minimum of 2 years of people management experience.
- Knowledge of Aderant would be beneficial, but more significant is experience with an integrated automated procure-to-pay environment; knowledge of Concur or similar employee expense reimbursement system.
- A firm understanding of accounting and financial concepts surrounding accounts payable and internal controls with the ability to apply them to business situations.
- Extensive knowledge of Microsoft Office applications.
- Customer-service oriented; ability to manage and resolve escalations in an effective and efficient manner.
- Excellent verbal and written communication skills with the ability to effectively interact with all stakeholders including senior leadership.
- History of balancing competing priorities with the ability to plan, manage and adapt to the changing needs of the Firm while meeting deadlines.
- Demonstrated success with creating and implementing accounts payable best practices and internal controls.
- Demonstrated ability to work under pressure with critical attention to detail and thoroughness.
- Highly developed problem solving skills, including analytical and critical thinking.
- Proven leadership and management skills: demonstrated ability to coach and develop people and maintain a highly motivated work environment, ability to manage a large team.
- Fosters an environment of Team Building and employs continuous process improvement principles to optimize, for example invoice processing, invoice discrepancy resolution and vendor payments.
As a member of the McCarthy team, you will have access to:
- Competitive compensation including paid overtime.
- A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
- Strong community involvement and a commitment to equity, diversity and inclusion.
- A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.
We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.
