You ensure quality always comes first
You are easy to do business with
You consider the customer in discussions and actions
You respond to customer needs with urgency and diligence
Communication
You listen well to understand
You communicate concisely with candor and respect
You participate by communicating your experience, ideas and solutions
Curiosity
You understand our business and our products
You eagerly seek learning
You welcome new ideas to drive continuous improvement
Impact
You drive results by making difficult decisions when needed
You address the root cause to solve problems
You get the right things done!
Accountability
You accept that your colleagues deserve your best, always!
You exercise excellent judgement and take smart risks
You elevate quality in everything you do
You follow through on commitments and own your results
Collaboration
You share knowledge freely to ensure organizational strength and sustainability
You make time to help and develop others
You do what’s right for the organization
Community
You welcome diversity of backgrounds and cultures
You value different perspectives and choose the best ideas regardless of source
You are committed to the well being of colleagues and the sustainability of communities.
JOB RESPONSIBILITIES:
ACCOUNTS RECEIVABLE
Prepare daily bank deposits, posting payments and filing of deposit batches
Match waybills and purchase orders for invoicing
Process customers invoices and daily filing
Enter invoices in customers portal
Process and update customs paper documents for cross border shipments
Request to obtain export permit
Coordinate with shipping, customer service and sales for invoicing issue
Investigate validity of debit memos and payment discrepancies with customers and sales department
Prepare Accounts Receivable adjustments
Update customers deduction spreadsheets
Process credit/debit notes
Supply credit reference for customers
Perform credit check on potential customers
Review accounts receivable and solicit payments of overdue accounts on a regular basis
Enter bill of ladings and waybills to excel files
Answer customer’s inquiries
Process customers’ product returns
Prepare month-end AR accrual
ACCOUNTS PAYABLE
Process suppliers’ invoices and obtain approvals
Coordinate with production and maintenance for invoice related issues
Post Accounts Payable vouchers
Update Self Remit PST spreadsheet
Process weekly cheque run
Post warehouse and transportation payments to spreadsheets
Review suppliers’ statement of accounts
File Suppliers’ invoices
Prepare month-end AP accrual
PAYROLL
Print timesheets and calculate working hours for hourly staff bi-weekly
Process employees’ vacation and assist manger with employees’ benefits and reimbursements
Follow up with production supervisors for payroll issues or queries
Enter data in Paymate and checking payroll journals
Print pay slips and inserting them in envelopes
Prepare month-end payroll reconciliation report
Assist in purchasing gift cards when needed
OTHER
Prepare daily sales number report
Enter pallet transaction in CHEP portal
Prepare monthly Canadian Dairy Commission report
Update price lists and contract pricing for customers
Enter production purchase order additional cost for raw materials and packaging
Prepare monthly bank reconciliation
Assist in interim and yearend audit
Order office supplies
Assist Controller, Vice Presidents and CEO
Perform other duties as required
REQUIRED SKILLS AND QUALIFICATIONS:
2-3 years of hands-on accounting experience in a similar position
Post-Secondary education Accounting or Finance; can be pursing CPA designation
Proficient with MS Office Suite
Quick learner with an ability of problem solving
Attention to details with 100% accuracy
Strong English communication skills
A team player, highly organized, with a sense of urgency
WORKING CONDITIONS:
This position is required to work and perform in a general office, food manufacturing, production, and warehousing environment. Travel for supplier assessment or sourcing required. Unique or special features of the job include:
50-90% of day is spent sitting in close proximity to a computer/workstation
Repetitive hand motion is required (typing, mouse)
Repetitive upper body (hand, arm, shoulder, back) motion is required
Specific vision abilities include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus
While performing the duties of this job, the employee is regularly required to talk and hear.
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