City of Windsor Looking for Supervisor, Special Events at Windsor, Ontario, Canada Full Time

POSTING PERIOD: Monday, May 29, 2023 at 8:30 AM to Friday, June 2, 2023 at 4:30 PM

DEPARTMENT: Recreation & Culture

UNION: Non-Union

JOB CODE: NU0204

POSITION STATUS: Regular Full-Time

GRADE/CLASS: NU12

# OF POSITIONS: 1

RATE OF PAY: $89,077.36 to $108,274.62 Annually

SHIFT WORK REQ’D: No

DUTIES:

• Reporting to the Manager, Culture & Events, this position is responsible for the harmonization of community special event services including managing outdoor event facilities and equipment while acting as a vital resource to the public and staff in event monitoring:
• Facilitates the development and implementation of community special events, through collaboration with external event organizers utilizing municipal facilities and property;
• Coordinates computerized booking of special event facilities and equipment;
• Coordinates access to municipal services required by event organizers;
• Manages major outdoor event facilities, overseeing event set up/take downs and ongoing event monitoring to ensure compliance with applicable bylaws, regulations and safety standards;
• Manages negotiation and mediation among event organizers, agencies and residents;
• Ensures appropriate and regular maintenance for cleanliness and repair of equipment and facilities;
• Assists in the preparation of annual budgets and monitor ongoing expenditures/revenues and service delivery;
• Supports planning and implementation of special events initiated and developed through Community and varying City Services;
• Effectively communicates with affected municipal service areas and outside agencies directly impacted by the implementation of events, such as the Corporation’s Special Events Resource Team;
• Develops and maintains special event guidelines and procedures manuals, in cooperation with affected service areas for event organizers to aid in effective operations and expectations;
• Prepare reports to Chief Administrative Officer and Windsor City Council as they related to Special Events;
• Works closely with associated staff to support the delivery of service;
• Performs Occupational Health & Safety duties as outlined in the Corporation’s Health & Safety program;
• Performs other related duties as required.

QUALIFICATIONS:

• Must have a University Degree in Recreation, Physical Education, Human Kinetics, Business, Public Administration, Communications or Social Sciences or other similar field or Ontario Ministry of Education equivalency, and a minimum of two (2) years of related experience to acquire required skills including supervision, conflict resolution, administrative and organizational skills;
• OR Must have a post secondary community College Diploma in Recreation, Physical Education, Human Kinetics, Business, Public Administration, Communications or Social Sciences or other similar field or Ontario Ministry of Education equivalency, and a minimum of four (4) years of related experience to acquire required skills including supervision, conflict resolution, administrative and organizational skills;
• OR Must have an Ontario Secondary School graduation Diploma plus one (1) year of post-secondary education in Recreation, Physical Education, Human Kinetics, Business, Public Administration, Communications or Social Sciences or other similar field or Ontario Ministry of Education equivalency and a minimum of six (6) years of related experience to acquire required skills including supervision, conflict resolution, administrative and organizational skills;
• Additional courses in Event Management, Public Relations, Communication and Facilitation skills considered a definite asset;
• Must have proven ability to analyze problems and communicate effectively, both orally and in writing;
• Must have operating knowledge in the Microsoft Office Suite of products, such as Word, Excel, PowerPoint and Access;
• Working knowledge of computerized facility booking systems software such as ActiveNet considered an asset;
• Supervisory experience in a unionized and/or non unionized work environment considered an asset;
• Must have knowledge of appropriate legislation and regulatory standards including but not limited to: Ontario Health, Fireworks; Technical Standards and Safety Authority;
• Must have knowledge of the Occupational Health & Safety Act, its regulations and knowledge of the hazards associated with the work;
• Must hold and maintain a current valid and lawful Class G driver’s license in accordance with the Highway Traffic Act, for the purposes of operating a City of Windsor vehicle and provide a driver’s abstract as a condition of employment;
• Will be required to complete and remain current as per the requirements of the Corporation’s Management Certificate Program;
• Progression through the Art of Supervision certificate of a supervisory program of a similar nature is considered an asset;
• The physical demands analysis associated with this job indicates a sedentary level of work.

NOTE:

• Only those applicants selected for an interview will be acknowledged
• We offer a smoke-free office environment
• Personal information is collected under the authority of the Municipal Act, c. 25 as amended, and will be used to determine eligibility for employment.
• The Corporation of the City of Windsor is an Equal Opportunity Employer

In accordance with the Accessibility for Ontarians Act, 2005 and the Ontario Human Rights Code, the City of Windsor will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities. If selected to participate in the recruitment, selection and/or assessment process, please inform the City of Windsor Human Resources staff of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.

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