Baycrest Looking for Executive Assistant at Toronto, Ontario, Canada Full Time

Baycrest Hospital has an opportunity for an

EXECUTIVE ASSISTANT, FULL TIME

70 Bi-Weekly Hours | Non-Union | Day Shifts

Reporting to the Manager, Hospital Board Governance, Office of the President & CEO, the Executive Assistant will provide senior level administrative support to Senior Executive Team members who lead support services (non-clinical) portfolios. The incumbent will provide a high standard of operational and administrative support, that drives collective successes balancing being helpful in nature and understanding the importance and need for discretion.

Responsibilities include but are not limited to:

• Proactively manages and maintains electronic calendar and schedule for the Vice-Presidents based on their business priorities and projects.
• Proactively prepares meeting materials, and arranges for catering, room (virtual and real) and equipment bookings as needed.
• Provides support to divisional, corporate and Board level committees including meeting coordination, minutes and preparation and the distribution of materials and agendas.
• Provides support to divisional management meetings, including organizing agenda, assigning action items and monitoring action resolution.
• Drafts, edits and distributes complex correspondence.
• Establishes and maintains accurate electronic and hardcopy filing systems.
• Ensures payroll timesheets are accurately completed and submitted in a timely manner.
• Registers and organizes travel arrangements, including accommodation

Qualifications include but are not limited to:

• Five (5) years’ experience providing executive support to C-Level Executives, Boards and Committees
• Post-secondary education in a related discipline or the equivalent combination of education and work experience
• Experience in the healthcare industry preferred
• Excellent computer and keyboarding skills including proficiency in Microsoft Office, including Word, Outlook, Excel, PowerPoint and Publisher
• Superior verbal and written communication skills
• Superior time management skills and the ability to prioritize workload and work within a fast-paced, deadline driven environment
• Demonstrated ability to use tact and diplomacy in dealing with sensitive and confidential matters
• High level of accuracy and attention to detail
• Demonstrated experience in developing and fostering collaborative relationships
• Ability to work effectively under pressure with multiple changing priorities

Total Compensation

• Competitive salary and vacation
• Enrolment in Extended Health and Dental Benefit Plan
• Enrolment in the Healthcare of Ontario Pension Plan (“HOOPP”)
• Access to 24/7 Employee Assistance Program

EXTERNAL APPLICANTS: Please submit your application online by clicking the Apply button below.

Remarkable people of Baycrest Health Sciences

are changing the future of brain health and aging.

Thank you for your interest in joining Baycrest. Only those selected for an interview will be contacted.

Baycrest is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (‘AODA’). If you require accommodation for disability during any stage of the recruitment process, please notify Human Resources at recruitment@baycrest.org or 416-785-2500, ext. 2961.

All successful candidates will be required to complete a police reference check/vulnerable sector screen and submit proof of two doses of vaccination against COVID-19, unless exempt. Such exemptions will be considered on a case-by-case basis.