Talespin ✈️ Looking for Administrative Assistant at Mississauga, Ontario, Canada Full Time

Talespin is building the platform to transform talent development and skill alignment for the future of work. Our spatial computing products deliver a new standard for learning and workforce data, empowering organizations and individuals to make better talent and career decisions.

We’re looking for a highly organized and detail-oriented individual to join our team as an Administrative Assistant. This position will be remote supporting our Canadian team and will involve providing administrative support to our CFO and various departments while also assisting with basic financial tasks. The successful candidate will play a vital role in ensuring the smooth operation of our daily business activities and contribute to the overall efficiency of our organization.

Role and Responsibilities

• Administrative Support:
• Provide virtual assistance by managing email communications, scheduling appointments, and organizing virtual meetings.
• Assist with general office tasks, such as managing phone calls, emails, correspondences and conduct bank and post-office visits on behalf of the company.
• Maintain and update electronic files, records, and documents securely in our cloud-based systems.
• Schedule and coordinate meetings, appointments, and travel arrangements for team members.
• Prepare reports, presentations, and other relevant documents as required.
• Help maintain office supplies and equipment inventory.
• Financial Assistance:
• Assist with basic financial tasks, including data entry, expense tracking, and invoice processing.
• Support the finance team with maintaining financial records and databases.
• Collaborate with team members to ensure accurate and timely processing of financial transactions.
• Help with reconciling bank statements and preparing financial reports.
• Communication and Coordination:
• Serve as a point of contact for internal and external stakeholders, providing professional and courteous assistance.
• Collaborate with team members to ensure effective communication and coordination within and between departments.
• Assist in organizing and coordinating company events, meetings, and conferences.
• Data Management:
• Enter and update data in relevant systems, ensuring accuracy and completeness.
• Generate regular reports and provide data analysis as needed.
• Maintain confidentiality and integrity of sensitive information.
• Ad-Hoc Responsibilities:
• Undertake additional tasks and projects as assigned by CFO.
• Actively contribute to process improvement initiatives and suggest innovative ideas to enhance efficiency.

Required Experience/Education

• Bachelor’s degree in business administration, finance, or a related field, or equivalent education or experience.
• Previous experience in an administrative or office support role is desirable.
• Basic understanding of financial concepts and processes is preferred.
• Proficiency in using office software, such as Microsoft Office Suite (Word, Excel, PowerPoint) and email clients.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong attention to detail and accuracy.
• Excellent verbal and written communication skills.
• Professionalism, reliability, and the ability to maintain confidentiality.
• Ability to work independently and collaboratively in a team-oriented environment.
• Familiarity with finance-related software or systems is an asset.

The Canadian hourly rate range for this part-time Contractor position is $19.00 – $21.00 CAD. Our hourly range is determined by role, level, and location. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

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