Bird Construction Looking for Subcontract Administrator at Greater Toronto Area, Canada Full Time

The greatest achievements in history are borne from the greatness within people – where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.

As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving – we are powering our communities and shaping Canada’s skylines coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story.

We are a dynamic team of over 5,000 with a range of professions, backgrounds, and areas of expertise. This breadth of diversity in people and opportunities is one of greatest aspects of building your career with Bird. Every trajectory looks different. At Bird, you hold the pen, and you write your story. As you unlock your potential, you are surrounded by a team that supports you every step of the way.

Be a part of our team, where we pride ourselves on the quality of our work and the way we treat each other and our partners. You will build a career and long-lasting relationships based on respect, collaboration, and a solution-focused mindset. Bird is a place where you will unlock your potential and achieve your goals.

Bird Construction is in search of a Subcontract Administrator to join a transformative transit infrastructure project in Toronto. The Subcontract Administrator role will be part of a high-performing project team that is dedicated to delivering this complex undertaking through collaboration and a best-for-project vision.

This position is based in Toronto, Ontario

What You Will Be Working On

• Drafting and implementation of Management Plans, Processes and Procedures.
• Updating all Subcontract Management registers (Change Orders, Extensions of Time, Subcontract status and key requirements, Subcontractor Payments etc.)
• Ensuring all assessments of claims, extensions of time, hold-back release, Substantial Completion etc, are approved in accordance with the DoA
• Draft and issue all standard Subcontract communications required in accordance with our Subcontract suite (Subcontractor Progress Claim Template and assessments, Change Directions, Extension of Time Approval/Rejection etc.)
• Ensure strong strategic and proactive management of downstream Subcontracts including, but not limited to:
• Raise Subcontract commitment and change orders in the JD Edwards finance system, manage hold-back and bonding and receipt progress claim values.
• Attendance at Subcontractor kick-off and progress meetings and be responsible for issuing and filing all minutes of meeting on Subcontractor record.
• Ensure all commercial correspondence is timely and professional.
• Working with the Quality, Safety and Completions Teams to ensure all non-commercial requirements under the Subcontracts are met (As-Builts, Quality Documentation, defect rectification etc.)
• Ensure compliance with Alliance Management Plans and guidelines, Subcontract and Prime Contract requirements, the Construction Act and at law.
• Dispute avoidance and active management of Subcontractor dispute process.
• Support the Contracts Lead in timely negotiation of any departures to the General Conditions in our Subcontract suite and ensure approval under the Delegation of Authority for all material changes.
• Direct management of medium value and complexity Subcontract packages.
• Assess Subcontractor progress claims/proper invoices and ensure assessment is completed and paid in accordance with the Construction Act.
• Compile accruals and work with the Project Controls Team to finalize the monthly Project forecast reviews.
• Work closely with the Alliance Project Team, Subcontractors, and stakeholders to ensure a strong understanding of our Prime Contract and Subcontract requirements and our Alliance processes.
• Actively work to increase commercial awareness in the broader Alliance Project Team through participation in training sessions, mentoring, lessons learnt sessions etc.
• Assist the Finance Team to respond to any audit queries related to Subcontract transactions.
• Support the Contracts Lead with compilation and management of any external dispute resolution process if required (adjudication, arbitration, litigation)
• Support the Contracts Lead to report and implement lessons learned from active and completed Subcontracts to ensure continuous improvement of the Subcontract suite, systems and processes.
• Collaborate with internal and external Legal teams when required

What We Are Looking For

• 5+years’ experience in Senior Contract Administration, Quantity Surveying, Project Management or Contracts Management
• Experience in large, complex, civil construction projects is essential and experience with electrical, mechanical and trackwork is of benefit.
• Possess strong commercial acumen.
• Ability to analyse high volumes of information and make judicious and timely commercial decisions.
• Strong time management skills and the ability to multi-task and deliver in a fast-paced environment.
• Ability to work proactively in a large and diverse team.
• Proficiency in reading and interpreting contract requirements in various contract formats and a strong understanding of the Construction Act and Ontario Law.
• Strong written and verbal communication skills on English.
• Strong MS and Excel skills and experience in JD Edwards, Aconex and ProCore is an advantage.
• Proficiency in drafting concise, accurate, professional correspondence.
• Knowledge of relevant safety regulations and requirements is required.
• Knowledge of quality control processes is required.

We Put Safety First

A healthy and safe work environment is non-negotiable. We build a culture of operational and psychological safety through engagement, learning and leadership.

We Lead With Honesty

We speak and act with integrity, clarity and care so people can trust our word and our work. Being honest means we can deliver the best outcomes and consistent results.

We Are Stronger Together

Success is a team effort. Our inclusive workplace enables our combined expertise, humility and creativity to unlock our greater potential.

We Are Driven To Do Great Work

We built our name on quality. We have a passion for excellence in our work and relationships that honours our businesses and our industry.

We Create Opportunity

Rooted in a solid foundation, we adapt and grow to face the future. We are committed to elevating each other to chart the best path forward in an evolving world.

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Bird construction was founded as a small partnership in Moose Jaw, Saskatchewan in 1920. Today we are a highly respected company, operating across Canada. Bird is one of Canada’s leading builders and is recognized for its strong commitment to the growth and prosperity of both our clients and our people.