University of Toronto
Req ID: 22884
Faculty/Division: OISE
Department: Dept of Curriculum, Teaching & Learning
Campus: St. George (Downtown Toronto)
Description:
About us:
OISE is recognized as a global leader in graduate programs in teaching and learning, continuing teacher education, and education research. As one of the largest and most research-intensive faculties of education in North America, OISE is an integral part of the University of Toronto—Canada’s most dynamic and comprehensive institution of higher learning.
OISE is committed to enhancing the social, economic, political and cultural wellbeing of individuals and communities locally, nationally and globally through leadership in teaching, research and advocacy. A unique place to work, learn and grow, OISE addresses current and emerging challenges with the scale, academic excellence and collaborative energy that few institutions in the world can claim.
The Department of Curriculum, Teaching and Learning is the largest of four departments at the Ontario Institute for Studies in Education (OISE). With a diverse community of tenured, research, teaching stream faculty, and sessional faculty, the department offers a wide-range of graduate courses and programs relating to academic scholarship and professional practice.
Your opportunity:
In this position,you will have the unique opportunity to support two distinct functions – one in providing Graduate program coordination support to the Language and Literacies Education program (LLE) and the connected Centre for Educational Research on Languages and Literacies (CERLL), and the other providing financial support within the Department of Curriculum, Teaching and Learning. As support to the program/centre, you will be the key point of contact for graduate students in the program from “admission to graduation”. In this role, you will assist in the coordination and dissemination of information to graduate students, provide program support to faculty, enhance communication by assisting with the coordination of program meetings, events and conferences and help to develop student community building in LLE/CERLL. As a support to the finance function, you will oversee assigned finances under the direction of the Manager, Finance and Administration, and work collaboratively with the Business Officer.
Your responsibilities will include:
Acting as the primary contact for faculty, staff, students and academic visitors for CERLL and the LLE graduate programs.
Responding to student enquiries about the program, admissions requirements and the application process & disseminating other program and event related information.
Coordinating the annual admissions cycle in collaboration with the Graduate Liaison Officer, including maintaining and distributing documentation related to applications and admissions by assigning applications to faculty in LLE, completing applicant recommendations, coordinating the LLE final decisions meeting, and reporting on admission statistics at LLE meetings.
Coordinating the preparation and distribution of program and/or course material, centre annual reports, proposals, survey instruments and other reports.
Coordinating the drafting, production and dissemination of advertising materials, both print and digital; maintaining the LLE program website; updating and maintaining complex databases
Coordinating meetings, events and other activities by booking rooms, supporting registration activities, arranging catering, formatting and distributing advertising materials, and responding to related enquiries; promoting the CERLL and LLE programs at recruitment events.
Monitoring the operating, research, self-funded and conference budgets of assigned projects to ensure expenditures remain within budget allocations.
Processing expense reimbursements, invoices, debit memos, deposits, wire transfers, honorariums etc; generating monthly financial reports and assisting with reconciliation; supporting payroll processes; supporting the forecasting process for assigned operating accounts.
Essential Qualifications:
Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
Minimum 3 years of recent and related experience in in a post-secondary environment providing high-level administrative support with graduate student services and program administration and financial accounting.
Experience providing front-line student services and detailed information on programs of study and other related information.
Experience coordinating the logistics of events and/or meetings.
Demonstrated experience coordinating the production and/or formatting of print and digital advertising materials.
Demonstrated advanced skills with MS Office (MS Excel, Word, Outlook and Access).
Demonstrated knowledge of basic accounting principles.
Solid working knowledge of a University student information system (preferably ROSI, ROSI Express and Degree Explorer).
Excellent oral and written communication skills.
Demonstrated analytical skills with strong numerical aptitude.
Excellent problem-solving, coordination and administrative skills.
Excellent interpersonal skills and ability to communicate effectively with students, staff and faculty.
Ability to create a welcoming environment for students and provide excellent customer service.
Excellent time management skills. Ability to work with competing assignment demands; detailed oriented; ability to follow through specific instructions.
Assets (Nonessential):
Experience in the financial services area within an academic environment.
Experience with U of T’s FIS and HRIS systems.
Experience using OAMS.
Understanding of U of T’s financial policies and business practices.
Familiarity with the School of Graduate Studies practices and procedures.
To be successful in this role you will be:
Adaptable
Organized
Proactive
Problem solver
Resourceful
Team player
Closing Date: 03/22/2022,11:59PM ET
Employee Group: USW
Appointment Type: Budget – Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone: USW Pay Band 10 – $62,464 with an annual step progression to a maximum of $79,879. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial