About Staffing Looking for Office Coordinator / Executive Assistant at Calgary, Alberta, Canada Full Time

Our favourite SE client is seeking a new addition to their growing and ever-evolving organization. Looking to hire an Executive Assistant/Office Coordinator, this candidate will be joining a group of like-minded individuals in a fun, laid back, and up-beat work environment.

This hire will provide administrative support to the C-suite executives (Owner, COO, CFO) to help manage their busy schedule effectively. This hire will also provide support with on-boarding of new hires and will be the key team player to keep the office operations running smoothly.

Someone who has strong administrative and time management skills, who is ready to balance and manage multiple tasks, will be best fit for this role. If you are an enthusiastic individual looking to be part of a dynamic and collaborative team, apply today!

Duties and Responsibilities:

The key job functions are:

• Provide executive support to the Owner, COO, and CFO with schedule management, and any administrative support they may require
• First impressions for all visitors entering the office (greeting visitors, showing visitors where to go)
• Attend to all incoming calls in a timely manner
• Organize and manage bookings of meeting rooms
• Prepping, organizing, and upkeeping of the board rooms
• Maintaining the cleanliness and upkeeping of the kitchen and pantry, including keeping coffee made, tidying of the fridges, and loading/unloading of the dishwasher
• Ordering office, stationery, and kitchen supplies, as well as storing and supply allocation
• Managing meeting schedules, travel plans, and team building events

Education: High school diploma / equivalent

Qualifications:

• Must have a valid driver’s license + reliable vehicle
• A satisfactory Criminal Record Check is required
• A satisfactory Credit Check is required

Experience:

• 3-5 years’ experience in an Administrative or Executive Assistant role is required.
• 1-year Human Resources experience is an asset
• Experience working with C-suite executives is an asset

Skills:

• Exceptional communication skills, both verbal and written
• Strong writing skills
• Reliability, Consistency, and ability to follow directions
• Task-orientation and ability to take initiative
• High-energy, upbeat individual, with strong personable skills

Base Salary: $45,000 – 50,000 per year

• Health benefit package provided
• RRSP matching program
• Bonuses

Work Hours:

• M-F, 8:00am – 4:00pm
• 40 hours per week

Remote Work:

• This position is not remote and required to be on-site.

Additional Notes:

• This opportunity does not include relocation. It will be the responsibility of the candidate should relocation be required.
• All applicants must be authorized to work in Canada to be considered for employment.

The About Staffing team would like to thank everyone who applies and will contact those potential candidates who are suitable for the position based on the employer’s needs.

Equity. Diversity. Inclusion. At About Staffing EDI has always been a business priority and is continually upheld in our business practices. We accept applications from everyone, and pride ourselves on being an equal opportunity employer.

We are inclusive, we listen and treat others with respect and sincerity, no matter the visible or invisible differences. We are committed to fostering an environment where everyone is heard and valued. You Be You—we insist.