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We are looking for a responsible Administrative Assistant/ Bookkeeper to perform a variety of administrative and clerical tasks along with providing support to our accounting department. Full-time or part-time availability.
Duties of the Administrative Assistant include providing support to accounting staff and managers, assisting in daily office needs and managing our company’s general administrative activities.
The ideal candidate will be responsible for performing accounting and administrative duties. You will support our business growth and accounting department by processing invoices, transactions, expenses as well as updating our accounting database. This position will give you the opportunity to grow your accounting knowledge and experience.
Responsibilities
- Bookkeeping assistance
- Run and organize front office operations
- Answer and direct phone calls
- Organize and schedule appointments
- Write and distribute email, correspondence memos, letters, and forms
- Maintain office policies and procedures
- Order and maintain office suppliers
- Negotiate new deals with sub-vendors
- Maintain office records and contact lists
- Reconcile field time and expense reports
- Provide general support to visitors
- Act as the point of contact for internal and external communication
- Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
- Process invoices and daily transactions and expenses
- Perform administrative support functions
- Update and maintain accounting database with data entry and reports
- Handle monthly and quarterly reports
- Handle day-to-day accounting duties including Accounts Receivable, Accounts Payable, and payroll
Qualifications
- 2-3 years’ of experience working in Accounting
- Proven experience in accounting/ bookkeeping, office administration
- Proficiency in MS Office 365 (MS Excel, Word, Etc.)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- Must be highly detail-oriented
