Procom Looking for Procom Coordinator, Back Office Processing at Toronto, Ontario, Canada Full Time

Join our collaborative Compliance team dedicated to supporting our business by administering incoming documentation for legal compliance and policy adherence. This role offers the opportunity to lay a strong foundation for long-term career growth within our growing firm.

The Role:

As the Coordinator of Back Office Processing, your primary responsibility will be to review and process timesheets from various sources to ensure completeness and accuracy. This critical process directly impacts the creation of client invoices and timely payments to our valued consultants.

DUTIES AND RESPONSIBILITIES:

• Timesheet Review: Review submitted timesheets for completeness and accuracy
• Data Import: Import and validate weekly timesheet information into the accounting system.
• Issue Resolution: Resolve timesheet and invoice discrepancies with account coordinators.
• Invoicing: Enter invoices into customer invoicing websites, generating Client Invoices as well as process consolidated invoices as required based on client requirements
• Discrepancy Investigation: Investigate timesheet discrepancies to provide accurate and timely resolutions
• Documentation Management: Maintain and develop written process documentation.
• Software Utilization: Utilize various software systems, including word processing, spreadsheets, and other business applications
• Excel Expertise: Leverage your experience working with Excel spreadsheets
• Workflow Management: Manage workflow to ensure all payroll transactions are processed accurately and in a timely manner

KNOWLEDGE AND EXPERIENCE:

• Invoicing and Billing: Previous experience in invoicing and/or billing
• Self-Starter: Results and task-oriented, capable of managing timelines
• Teamwork: Ability to work effectively within small teams and independently
• Attention to Detail: Accuracy and strong attention to detail
• Communication Skills: Strong communication skills, both verbal and written
• Time Management: Ability to prioritize and work effectively to meet deadlines, and handle multiple tasks within a fast-paced environment
• Analytical Skills: Well-developed interpersonal, analytical, and problem-solving skills
• Proactive Work Ethic: Experience working in a fast-paced environment with the ability to adjust quickly to changing priorities
• Team Player: A team player who can effectively contribute in a collaborative work environment
• Computer Proficiency: Solid computer experience with strong accuracy in PC keyboarding and navigating skills
• Excel Proficiency: Experience working with Excel spreadsheets