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The Opportunity As part of the Executive Administration team, the role provides administrative support to the Home Office Executive Team, with a particular focus on public company administrative requirements and day-to-day office administration.
The Role
As Part Of The Executive Administration Team
- Assists in material preparation for Board mailings/meetings
- Quarterly mailing to shareholders
- Completes SEDAR/SEDI and TSX filings as required, including communication with newswire service and SEDI/TSX
- Assists with management of Investor Relations website updates
- Year-end audit letters to lawyers
- Insurance renewal forms
- Tracks and processes all legal related invoices
- Supports and provides back-up to the Director, Executive Administration
- Assists in maintaining national administrative programs (travel, Concur expense, recognition and records management)
- Assists with co-ordination of offsite events
- Co-ordinates necessary travel and meeting arrangements as required for the Executive Team and respective calendar management
- Prepares correspondence, creates/updates Excel spreadsheets or PowerPoint presentations as required
- Various administrative duties such as meeting set-up, ordering office supplies, sorting incoming/outgoing mail and bringing forward files
The Candidate
Education: College Diploma (Business Administration preferred)
Work Experience: 5 years’ experience in a senior administrative position, preferably in a public company setting
Knowledge: Working knowledge of Microsoft Word (formatting, styles, table of contents), PowerPoint (importing tables and spreadsheets) and Excel (including formulas and pivot tables)
The Company
Since 1858, Wajax has been a leading industrial products and solutions provider continually innovating to serve Canadian industry coast-to-coast. We work in an extensive range of industries and core sectors of the Canadian economy including energy and renewables, food and beverage, construction, industrial/commercial, transportation, forestry, mining, metal processing, and oil and gas – to name a few. Everything we do is powered by people passionate about making a difference and who are dedicated to driving Canadian industry forward. People who provide the experience and expertise that support the industries that build our cities, power our businesses, put a roof over our heads and food on our tables.
Wajax offers a total compensation package that includes competitive pay, comprehensive benefits, learning and development, as well as some unique additional “perks.”
Highlights Include
- Competitive health and dental benefits with no waiting period for eligibility (100% employer paid premiums), plus health spending account.
- Wajax led e-learning, and product training through industry leading manufacturers.
- Exclusive discounts with a variety of manufacturers and service providers such as Ford, GM, Chrysler, Dell, TELUS, a group mortgage, home & auto insurance program, pet insurance, footwear & workwear, fitness membership, perkopolis, and more.
- Recognition program where points are earned for merchandise or gift certificates, plus cash awards.
- Flexible work arrangements
- Award-Winning Health and Wellness Program
By working with Wajax, you become part of an inclusive and diverse team that is dedicated to innovation and teamwork. We are committed to employing a workforce that is representative of the diverse communities across Canada in which we do business. As an equal opportunity employer, please inform us if any accommodation is required if contacted for an interview.
As a condition of employment, final candidates will be subject to pre-screening.
\ Together we get more done.
