Ecology Action Centre Looking for Accounting Clerk at Halifax, Nova Scotia, Canada Full Time

Valuing Lived Experiences 

EAC’s vision is of a just and vibrant world of respect, belonging, and ecological resilience. As a team, we are working to decolonize, further equity, and dismantle the harmful systems at the root of the interconnected crises of environment and justice that we tackle every day. We strive to bring an equity lens to all that we do, including by building a strong and diverse team. 

We encourage applications from individuals from equity-deserving groups including, but not limited to: African Nova Scotian and other racialized people, Mi’kmaq and other Indigenous people, lesbian, bisexual, gay, transgender, and queer people, and persons with disabilities. If you are a member of an equity-deserving group and feel comfortable doing so, we encourage you to self-identify in your cover letter or application. We prioritize diversity in our selection process. 

About Us

The Ecology Action Centre (EAC) is a fierce and creative environmental charity based in Mi’kma’ki/Nova Scotia. We are a member-based organization with a growing and vibrant membership of over 4,000.

Since 1971, we have proudly tackled critical environmental issues from biodiversity protection to climate change to environmental justice. Grounded in community, we act as a watchdog, convenor, mobilizer, and incubator, taking a holistic approach to the environment and the creation of a just and vibrant world.    

We strive to promote a diverse and inclusive organizational culture that emphasizes collaboration, caring, quality work, and real impact. We value our members, volunteers, employees, and partners and strive to create a space of respect, belonging, and resilience. We have a team of passionate and determined people who share ideas and inspire others to create systemic change in the face of urgent, complex environmental issues. 

About You

You take pride in your work and are described by others as reliable, accurate, and personable. Your keen organizational skills make you thrive in a busy work environment, where you can fully engage in meaningful work as an integral part of a passionate team. Your personal values include listening reflectively, speaking kindly, and acting ethically. You enjoy collaborating with diverse groups and want the work you do to be meaningful and have a positive impact on the community and the environment.  

YOUR FOCUS

Our Finance Team’s critical function is to provide service-oriented support to EAC staff who work tirelessly on diverse projects sponsored by multiple funders. Our Accounting Clerks perform the daily and monthly accounting and financial activities for the organization, including month-end postings and bank reconciliations. This position will provide on-site mailroom function and other operational admin support as required. The position will report to the Finance Manager.

Responsibilities of this position include:

• Accurate and timely processing of: 
• Accounts payable – suppliers, expenses, rents, and subscriptions, ensure proper documentation post and process payments. 
• Bimonthly cash and cheque deposits to the bank
• Credit card payments 
• Assist with month-end activities, all revenue and expense postings, and account reconciliation, maintain and reconciling schedules monthly, and reconcile payment processor transactions monthly.
• Quarter close activities. 
• Provide support for fiscal year-end and annual audit.  
• Maintain/ update an electronic filing system, and ensure proper documentation is kept for financial transactions.
• Performs mailroom and other clerical duties, such as word processing, maintaining filing and record systems, faxing, and photocopying. 
• Assist with other areas where the processing workload is high – for example, extraction of project finance report info, at the discretion of the Finance Manager. 
• Assist with payroll processing, as needed.
• Assistance with the issuance of tax receipts in compliance with CRA regulations
• Additional activities as required. 

What You Bring

• 1-2 years’ work experience in accounts payable in a financial capacity. Non-profit experience is considered an asset.
• Post-secondary education, Accounting/Bookkeeping courses (community college or university) 
• Knowledge of basic bookkeeping and financial transactions. Experience with project accounting will be considered an asset.
• Strong attention to detail, accuracy, and organizational skills. 
• Initiative, self-motivation, and the ability to work well independently.
• Excellent time-management skills and experience handling unexpected tasks and last-minute deadlines. 
• Strong written and oral communications 
• Respectful of and responsive to others’ questions, concerns, and ideas; a reflective listener.
• Positive problem-solving attitude 
• Experience using accounting software, with QuickBooks Online experience strongly preferred.
• Solid working knowledge of Windows, and Office 365 applications and proficient with Excel. Experience working in a SharePoint system will be considered an asset. 
• High level of trust, integrity, and confidentiality
• Experience working in contact management databases, preferably CiviCRM, will be considered an asset. 
• A deep and abiding commitment to equity, diversity, and inclusion in all its forms

TERMS OF EMPLOYMENT

• On-site full-time, permanent position within a four-day work week (Monday to Thursday)
• Hourly wage will be between $24.59 and $27.00, commensurate with experience.
• 3 weeks paid vacation per year (pro-rated for the 4-day work week) and 1 week of paid time off during the winter office closure in December. 12 paid holidays per year and paid wellness days (10 per year).
• Cost-shared benefits plan

TO APPLY

Please submit your resume and cover letter- Closing date is November 16th, 2023. We thank everyone who applied; regrettably, we only have the capacity to contact those who will be interviewed.

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