mform Construction Group Looking for Accounts Payable/Receivable Clerk at Toronto, Ontario, Canada Full Time

Our mform team needs you!

mform Construction Group is looking for an organized and detail-focused Accounts Payable/Receivable Clerk to join our team.

We are a construction management company located in Toronto, ON that specializes in commercial interior renovation projects. Our award-winning culture sets us apart from the rest. If you are looking to join a successful and driven team focused on making a difference and building culture, join our team!

We have built our company on the premise that there is always a better way to execute our work – we thrive on new challenges and encourage a true team mentality in everything that we do. We look outside our industry to stay relevant, and informed. Our industry has a direct impact on the environment around us, and we take great care to ensure we respect it, and the people we work with.

We are looking for a collaborative, professional, motivated individual to join our team. You are someone who thrives in taking ownership to get the job done!

Our Culture

mform’s culture is ingrained in our business model. Our culture reflects our approach: a synergy between old schoolwork ethic and modern processes and technology, with a laser focus on customer service.

Our Values

• Fostering an environment where our staff embody our culture.
• Listening to our clients and meeting their needs.
• Creating a company that treats trade contractors with respect, so they want to work with us.
• Differentiate ourselves through superior customer service.
• Reward trust through transparency, honesty, and integrity.

Accounts Payable/Receivable Clerk Position Summary

The Accounts Payable/Receivable Clerk is a key member of the accounting team and supports the day-to-day accounting functions. The Accounts Payable/Receivable Clerk supports the Accounting team in a variety of areas including primarily Accounts Payable/Receivable and is responsible for the accurate and timely processing of high-volume, full-cycle accounts payable and assisting in preparing the weekly payment release. They are also responsible for ensuring adequate support is provided to the Project Management (PM) department regarding AP, AR and ERP system inquiries. 

General responsibilities include the following but not limited to:

Accounts Payable

• Process high-volume, full-cycle accounts payable including coding and entering vendor invoices, matching contract / proposal / purchase order / change orders and requesting missing backups from subtrades or other vendors.
• Assist in payment of all invoices in accordance with vendor payment schedule, assist in preparing and processing the accounts payable cheque runs and EFT set up.
• Review vendor and service provider agreements to ensure alignment between invoices and contractual agreements.
• Liaise with vendors to review and reconcile statement of accounts against account and payment history.
• Ensure payment credits received from vendors are applied correctly in the system.
• Collaborate with various departments to ensure timely and accurate vendor transactions processing and obtain department manager approval for non-client project related invoices. 
• Research and resolve invoice discrepancies and issues prior to issuing any payments.  
• Respond to supplier inquiries, research and resolve problems related to various budget and invoice issues in Maestro software. 

Accounts Receivable

• Manage and coordinate accounts receivable activities including preparation of EFT forms, deposit slips and payment applications.
• Respond to client inquiries, research and resolve problems related to various budget, payment, and invoice issues in Maestro as applicable.
• Performance daily bank reconciliation audits as required. 
• Reconcile and close Purchase Orders.

Administration 

• Send monthly A/R and A/P aging statements to financial institution.
• Maintain accurate electronic and hardcopy records, including invoices and statement of accounts.
• Prepare monthly expense reports for Partnership including statement balance, categorize charges and submit corresponding receipts.
• Set up new supplier accounts in various Company software.
• Provide vacation/absence coverage support as required.
• Research and approve new vendors and create new vendor accounts.
• Prepare and complete ad hoc requests as required.

Environment, Pace and Challenges

• Fast-paced, deadline driven work environment. 
• High sense of urgency.
• High pressure work environment.

Qualifications & Skills

• Bachelor’s degree or diploma in Accounting or a related field
• 2-4 years of general accounting experience, preference for those with full cycle accounts payable experience.
• Experience working in the construction industry is an asset.
• Experience with SAP Concur is an asset.
• Proficiency with Microsoft Office (Word, Outlook, and Excel).
• Highly organized with excellent attention to detail and accuracy.
• Excellent communication skills both written and verbal.  
• Exceptionally strong interpersonal and customer service skills.
• Solid problem-solving skills and an ability to work within a deadline centric environment. 
• Self-motivated.
• Strong sense of professionalism and ability to maintain confidentiality.  

What we offer

A competitive health & dental benefits package and Employee & Family Assistance Plan.

Opportunity for growth and development within your career.

Opportunity to work with likeminded successful professionals focused on making a difference.

Equal Opportunity Employer

At mform, we welcome diversity and synergy stemming from all perspectives as a result of different backgrounds and experiences. We provide respect and equal employment opportunities for all individuals and applicants for positions regardless of race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, age, record of offences, marital status, same-sex partnership status, family status and disability. We are committed to working with applicants requesting accommodation at any stage of the hiring process. If you require accommodation during the recruitment process please contact our HR team at hr@mformcg.com