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Job Description A successful service company is looking to fill the role of Accounts Payable Coordinator at their head office in North York. The company is highly regarded by the public and is the largest company in its industry in Canada, operating primarily in locations across Ontario. It has grown organically and through acquisitions. The person in this position will be the day-to-day coordinator of all accounts payable and cash management functions for the main operating company.
The Accounts Payable Coordinator will report directly to the Accounting Manager. The person will thrive being part of a team of experienced professionals in a family atmosphere with an entrepreneurial leader.
Responsibilities
Manage all aspects of the accounts payable function. This includes:
The ability to process large volume of invoices and payments, while prioritizing competing tasks.
Posting invoices in QuickBooks; approximately 700 bills per month
Making payments by cheque, cash, EFT, wire transfer or e-Transfer
Negotiating terms with new vendors
Effectively communicated with external system support regarding payment escalations, ensuring that expectations are met within the stipulated turnaround time.
Communicate with various departments and vendors on escalations, expenditure information, and payment status. Review invoice aging reports, and prepare payments based on terms
Sourcing internal supporting documents and match to invoices
Reconciling bank and credit card transactions with payables, monthly
Assist in providing documentation on various financial transactions and metrics.
Continual process improvement within AP to increase efficiencies and workload capacity.
Review and track critical payments across different systems and areas.
Foster a customer service-centric approach, ensuring timely and accurate responses to inquiries
Coordinate all aspects of the cash management function. This includes:
Receiving cash from all locations
Managing cash in/out
Balancing cash received with revenue recorded in the sales system
Making cash deposits; approximately $200,000 per month
Managing petty cash in location offices; reporting and posting in QuickBooks
Be the back-up person for other accounting staff from time to time when required.
Requirements And Qualifications
Minimum 3-5 years experience in Accounts Payable management and associated vendor management in a large volume environment.
Experience in full-cycle accounting in a smaller setting.
Experience engaging with all levels of management
College Diploma in Accounting or equivalent experience in the application of Accounting Standards for Private Enterprises (ASPE).
A thorough knowledge of accounts payable accounting policies, journal entries and accruals.
Strong knowledge and experience with QuickBooks and Microsoft Office products
Advanced knowledge of MS Excel, MS Outlook.
Strong organizational and time management skills with the ability to work under tight deadlines with competing and shifting priorities
Strong analytical and problem-solving skills
Excellent written and verbal communication skills
Attention to detail and accuracy
What We Offer
Friendly entrepreneurial environment
Competitive Compensation And Benefits (including Health, Dental And Vision)
Free Parking
Transit friendly
The above is not an exhaustive list of all responsibilities, duties, and skills required of the position. The Employer reserves the right to modify all or part of any job descriptions at its discretion in order to meet and or exceed the needs of the business. We thank all interested candidates in advance; however, only individuals selected for interviews will be contacted.
Accommodations for job applicants with disabilities will be provided upon request during the recruitment, assessment, selection and placement process.
We are an ISO 9001:2015 certified Company.
No agencies please.
