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Halton Healthcare Posting #2023-927161 Non-Union Position: Health, Safety & Wellness Administrative Coordinator
Department: Health, Safety & Wellness
Status: Temporary Full Time – approx. 10 month contract
Hours: Monday to Friday, 7.5 hour days
Site: Oakville Site, with travel to other sites as needed (Milton & Georgetown)
At Halton Healthcare you will thrive in a health care culture and environment that embraces inclusion, high performance and flexibility with ‘exemplary patient care, always’ at the heart of everything we do.
We empower our people to be the very best they can be so they can make a difference for our patients and the communities we serve.
Halton Healthcare takes great pride in providing quality, compassionate healthcare services to our rapidly growing communities. As a progressive and vibrant healthcare organization, we are committed to being an innovative centre of excellence in community hospital care in the Halton and Peel Regions.
This Is What You Will Be Doing
Reporting to the Director, Health, Safety & Wellness, you will be responsible for providing support in the development, administration and implementation of the health and safety programs in consultation with the Health, Safety and Wellness team. This role is responsible for:
- Regularly update files, Excel databases, Parklane systems and affiliate sites including Meditech, RL Solutions and other sites as needed
- Assist with Form 7 submissions to WSIB
- Monitor and communicate disability claim status and benefits information
- Participate in problem solving, including addressing and resolving complaints with pay coding and entitlement
- Assist with the maintenance of case files (follow-ups / reminders, etc.)
- Prepare communications (letters, etc.) to managers, employees and unions regarding disability claims status
- Assist with follow-up, reporting and documentation relating to disability management, injury, illness, and/or exposures, when required
- Monitor completion of incident reports and assisting with investigations, as needed
- Analyze data for trends and create reports, as needed
- Data entry for programs with the Health, Safety and Wellness team
- Provide accurate and timely statistical reports for the Joint Health & Safety Committee and others, as required
- Conduct N95 mask fit testing
- Provide in-person/virtual unit support during huddles or orientation
- Assist in administrative tasks relevant to the safety, disability management, occupational health and wellness portfolios
- Assist with meeting minutes, where needed
- Other related administrative duties and assistance to the department as required
This Is What You Will Need To Do It
We endeavour to hire individuals who are competent in their chosen profession and who exemplify our mission, vision and values of compassion, accountability, respect.
- University graduate in a health related field
- 2 years work experience in Occupational Health, Safety and Wellness an asset
- Health and Safety Certificate/diploma preferred
- Previous work experience WSIB, OHSA, Public Hospitals Act, Human Right’s Legislation and collective agreements preferred
- Strong assessment, interpersonal and conflict resolution skills
- Excellent computer skills and able to create and generate reports required
- Demonstrates a commitment to customer service when dealing with colleagues, and members of the internal community
- Commitment to continuous learning in related health and safety fields
- Strong decision making and problem solving skills required
- Computer proficiency in Microsoft Office applications including Word, Excel, Outlook, PowerPoint Experience with Occupational Health and Safety software (Parklane, RL6, etc) preferred
- Positive employment and attendance record
Date Posted: December 6, 2023
Internal applications due by: December 13, 2023
If you are passionate about what you do, motivated by a job well done, and as committed to excellence, quality and patient satisfaction as we are, we’d like to hear from you. Please submit your application via our website at www.haltonhealthcare.com directly to this posting and include a current copy of your resume.
We thank all those who apply but only those individuals selected for further consideration will be contacted.
In accordance with Directive #6, Halton Healthcare has implemented a COVID-19 Vaccination and Management Policy. All new hires must be fully compliant with our Policy as a condition of employment with Halton Healthcare. Successful applicants will be required to provide proof of vaccination or proof of a documented medical exemption as part of the hiring process.
In accordance with the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code, Halton Healthcare will provide accommodations throughout the recruitment and selection process. If you require an accommodation, we will work with you to meet your accommodation needs to ensure your equal participation.
All personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act.
Halton Healthcare is a smoke free facility in and around all three sites. Smoking is not permitted on hospital properties. We thank everyone who works at or visits our hospitals for respecting this healthy initiative. We are also a scent-free environment for all employees and visitors to accommodate individuals’ health concerns arising from exposure to scented products. We ask for everyone’s cooperation in our efforts to accommodate health concerns.
All Halton Healthcare staff, professional staff and volunteers are encouraged to be vigilant about identifying and reporting safety incidents in their everyday practice. They also have a role in analysis, recommendations and follow through to implementation.
