Runnymede Healthcare Centre Looking for Project Coordinator at Toronto, Ontario, Canada Full Time

Project Coordinator – Permanent Full-Time

Reporting to the Senior Director, Construction and Facilities, the Project Coordinator will work closely with project team members and assist to deliver major organizational projects efficiently. The Project Coordinator will manage the project administrative tasks, assist with procurement preparation, preliminary budget and schedule preparation, manage coordination of drawings, construction contract administrative duties, and communication support. As such, a Project Coordinator candidate must have design and construction experience, excellent communication skills, the ability to develop and maintain positive relationships with a diverse group of stakeholders, and experience working on multiple projects for multiple Project Managers.

Primary Responsibilities:

• Participate in procurement process to hire consultants and contractors which include Request for Proposal (RFP), Request for Quotation (RFQ) and Tender preparation
• Participate in Quality Assurance (QA) drawing review during design phase as well as shop drawing review during the construction phase
• Assist in the preparation of tender bid process
• Schedule, chair and prepare minutes of design and construction meetings with consultants and contractors
• Attend bi-weekly site meetings
• Assist the Project Manager with project contract administration which include – but are not limited to – RFP evaluations, contract preparation, meeting minutes, shop drawing flow, request for information, proposed changes, supplemental instructions, change orders, progress draws, field reviews, deficiency reviews, close outs and sign-off letter
• Assist in ensuring project requirements are met, including site visits, cost monitoring, project closeout and final one-year warranty review
• Develop strong relationships with project management team to ensure accurate project files are maintained
• Create and maintain comprehensive project documentation, master project schedules, plans and reports
• Co-ordinate project activities with the Municipal Planning & Building Department, governing bodies, engineers, architects and other consultants
• Liaise with multiple City Departments

The successful candidate will possess the following qualifications/experience:

• Degree or Diploma in architecture, construction management, engineering technology (ACET) or similar, with a demonstrated project experience would be considered an asset.
• Strong understanding of the Project Management process. PMP designation is considered an asset.
• Strong understanding of building drawings and specifications.
• Experience with CCDC contracts and Supplementary Conditions would be a strong asset.
• A solid understanding of all construction trades, safety and construction techniques.
• Knowledge of Occupational Health and Safety
• Proficiency in Excel, Word, Power Point, Microsoft Project, and Bluebeam
• Proficiency in using financial software
• Excellent oral and written communication and analytical and organizational skills
• Ability to work effectively as a member of the contracts team and build effective relationships with internal and external customers
• Strong analytical and detail-oriented skills, along with exceptional time management and problem-solving skills
• Self-motivated with strong interpersonal skills to effectively interact with client departments, and different teams within the organization
• A valid G-Class driver’s license is required.

While we thank all applicants, only those under consideration for the position will be contacted. If you require accommodation during any stage of the recruitment process, please notify Human Resources.

Runnymede Healthcare Centre values inclusivity and diversity in the workplace. We encourage applicants from diverse backgrounds. We are committed to employment equity and providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities (AODA).

Any information obtained during the course of recruitment will be used for employment purposes only and not for any other purpose.

Please be advised that in order to be eligible for employment at Runnymede Healthcare Centre, all new hires must have received the full series of a COVID-19 vaccine or combination of COVID-19 vaccines approved by Health Canada (e.g., two doses of a two-dose vaccine series, or one dose of a single-dose vaccine series); AND have received the final dose of the COVID-19 vaccine at least 14 days prior to the hired employee’s first date of employment. Requests for exemption will be considered on a case-by-case basis in alignment with the Hospital’s obligations pursuant to the Ontario Human Rights Code.