Log In
Sign Up
Description ABOUT TREBAS The Trebas Institute, located in downtown Toronto, is a dynamic creative hub dedicated to creating media artists who will work both locally and internationally as creative professionals in the Business, Technology and Entertainment industries. We offer various programs including a concentrated one-year diploma programs. Classes are project-focused on a hands-on environment and are designed to guide students towards achieving deep technical knowledge while exploring and building their own creative, artistic voice.
Job Overview:
We are seeking a highly organized and detail-oriented Academic Coordinator to join our team. The Academic Coordinator will play a crucial role in maintaining and ensuring the integrity of academic records, monitoring faculty adherence to policies and procedures, implementing faculty evaluation framework, and supporting various academic initiatives. The successful candidate will work closely with the academic director, faculty members, and other stakeholders to ensure a smooth and compliant academic environment.
Job Description:
- Academic Records Management:
- Maintain accurate and up-to-date academic records, including program offerings, course outlines and student lists.
- Be responsible for overseeing the academic trackers to ensure high standard of program delivery.
- Faculty adherence Monitoring:
- Monitor and help enforcing faculty adherence to academic policies and procedures.
- Collaborate with faculty to address any compliance-related issues and provide necessary support.
- Faculty Evaluation Framework:
- Assist the Academic Director in implementing and managing the faculty evaluation framework.
- Collect and analyze data to support the evaluation process.
- Leaning Management System (LMS) Oversight:
- Monitor the institute’s LMS to ensure the high quality of teaching materials.
- Provide assistance to faculty members with questions or concerns related to the LMS.
- Professional Development Workshops:
- Collaborate in organizing and executing professional development workshops and sessions to enhance faculty skills and knowledge.
- Substitute Coordination:
- Organize and schedule substitutes for faculty absences to ensure continuity of classes as per the established schedule.
- Communicate with faculty and substitutes to facilitate a smooth transition.
- Student Orientation:
- Contribute to the organization and planning of student orientation programs.
- Assist in welcoming and guiding new students to ensure a positive start to their academic journey.
- Faculty onboarding:
- Contribute to the development and delivery of orientation sessions for new faculty, offering insights into academic policies, expectations, and the overall culture of the institution.
- Other tasks as needed.
Qualifications:
- Bachelor’s degree in Administration, Education, or a related field.
- Proven experience in academic administration or a similar role.
- Familiarity with educational technology, including Learning Management System. Experience with Canvas is a plus.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Attention to details and commitment to maintaining accurate records.
- Ability to work collaboratively with diverse stakeholders.
What You Can Expect From Us
- A committed leadership team who truly cares about each member of their team’s growth and professional development
- Continuous support delivered to ensure quality and effectiveness within the role
- Competitive compensation
