City of Brampton Looking for Program Administration Officer at Brampton, Ontario, Canada Full Time

JOB TITLE: Program Administration Officer

DEPARTMENT: Office of the CAO

NUMBER OF POSITIONS: 3

JOB STATUS & DURATION: Temporary 4-months

HOURS OF WORK: 35-hour workweek

LOCATION: Hybrid Model – when working onsite, you will report to the location of West Tower.

HOURLY RATE: $23.86 per hour

JOB TYPE: Management and Administration

POSTING DATE: February 19, 2024

CLOSING DATE: March 04, 2024

Area Of Responsibility

Reporting to the Manager, Youth Strategy & Initiatives, provide project, program, and administrative support to the Youth Strategies & Initiatives team. Ensures efficient and effective delivery of programs and services by providing direct functional support and responds to inquiries Youth related initiatives received by the Office of the CAO.

• Provide program assistance and support for initiatives, programs, processes, projects, and events.
• Respond inquiries/concerns and provide information regarding programs and services to meet divisional service standards.
• Independently fulfills administrative and program duties as related to area of work, including correspondence, documentation, minute taking, preparing memos and reports, presentations.
• Supports project leads in the planning, coordination, implementation, and evaluation of divisional policies, programs, special events.
• Participates in working groups and brainstorming sessions to provide input, ideas, insights.
• Assist with data entry and management.
• Perform qualitative/quantitative research and analysis in a technical and/or specialized discipline to identify trends, industry best practices, and opportunities for continuous improvement.
• Work with both internal and external stakeholders to complete projects, where applicable.
• Supporting the Youth Strategy and Initiatives team in preparing, researching, managing, and compiling information for the creation of the internal corporate Youth Strategy
• Support the Youth Strategy and Initiatives team with planning and organizing the Brampton Youth Connect events and activities; and all associated tasks with leading the coordination of events, outreach, and consultations.
• Supporting with developing internal systems and process development for the Youth related initiatives and projects
• Provide support with the coordination of others youth related initiatives and activities led by City of Brampton divisions, when required.
• Prepare project and program updates for review by management.
• Maintain confidentiality based on the requirement to access and maintain sensitive sectional or divisional and organizational communication, reports, materials, and records.
• Maintain an understanding of department programs and services.
• Understand, adhere to, and enforce Corporate Policies & Procedures, Confidentiality Guidelines, Emergency Procedures and Health and Safety Standards.

Mandatory Requirements

• Student must be enrolled in any University or College. Proof of enrollment letter will be requested prior to the job offer.
• Student is required to obtain a criminal record clearance check at own expense.

Selection Criteria

• Student must be currently enrolled in a Undergraduate or Graduate Social Work, Social Sciences, Education, Business Administration, Public Administration similar or equivalent program.
• Demonstrated working knowledge of discipline specific principles.
• Excellent communications skills, both verbal and written.
• Possess strong computer skills, e.g. MS Office programs including MS Word and Excel.
• Ability to prioritize and excellent time management and organizational skills.
• Practical knowledge of applicable software(s) within discipline.
• Preference will be given to students that have a permanent residency in Brampton.
• Various tests and/or exams may be administered as part of the selection criteria.

Interview: Our recruitment process may be completed with video conference technology.

If this opportunity matches your interest and experience, please apply online by clicking the button above by March 04, 2024 and complete the attached questionnaire. We thank all applicants; however, only those selected for an interview will be contacted. A criminal record search will be required of the successful candidate to verify the absence of a criminal record for which a pardon has not been granted.

As part of the application process, applicants will be invited to complete a self-identification survey. The survey is voluntary. Participation in the survey will have no impact on hiring decisions. Should you wish to opt out of completing the survey, please select “prefer not to answer” as a response to each question. All information collected is confidential and will not be shared with the hiring manager. The surveys will be anonymized and will be kept separate from applicant or employee files, such that the individuals who completed the surveys will not be identifiable. The results of the survey will assist in the analysis of disaggregated metrics for organizational planning purposes and our commitment to advance and foster diversity, equity, and inclusion. The City may use anonymized data to produce aggregate reports for internal or external use.

Please be advised, the City of Brampton uses email to communicate with their applicants for open job competitions. It is the applicant’s responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e. testing bookings, interview dates), it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the Job Competition and your application will be removed from the Competition.

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