Buttcon Looking for Office Administrator at Ottawa, Ontario, Canada Full Time

Transforming visions into buildings.

About Buttcon

Buttcon is proud to be a 100% employee-owned COR certified, leading Canadian General Contractor with projects from coast to coast. As a leader in the construction industry, we deliver quality services in ICI and multi-unit residential construction with a focus on off-site construction and sustainability. We utilize innovative technologies that ensure our projects are completed above expectations. As a company, we are committed to working safely and provide exceptional value in our progressive practices and processes. We believe that active listening, the power of a team, building for the long-term, taking action, and sharing success are the keys to a successful future.

We care about the work we do, the people we work with and making a difference through our work. We strive to provide opportunities for growth and development that empower our people. Our values of Safety, Accountability, Honesty and Integrity, Quality, Entrepreneurial Spirit, and being People-focused, are rooted in our culture and are essential in what we do. Our employees contribute to Buttcon’s success because of their knowledge and dedication to their passion.

If you share our passion for construction, we would like you to be part of our team.

Office Administrator

Location: Ottawa, ON

Position Type: Regular Full-Time

Position Description:

Be a part of one of Canada’s top construction companies, with successful growth each year. Our project experience is diverse and has established Buttcon as the construction partner of choice for our clients. To be a part of the Buttcon Team means you will have the opportunity to be innovative, entrepreneurial and instill safety and quality into everything you do. Buttcon is looking for individuals that have that entrepreneurial spirit, who are accountable, take responsibility and care about our company, our team, and our clients. Together we will help you by providing a challenging career in the construction industry.

We are currently looking for a highly skilled, caring, and safety focused individual for our Buttcon East Team. The Office Administrator plays a vital role in supporting the procurement and administrative activities of the company. This role involves working closely with the procurement team, to ensure the efficient and timely acquisition of goods and services required for the organization’s operations. The Office Administrator contributes to maintaining accurate records, coordinating with suppliers, and assisting in various tasks related to the procurement and administrative processes.

Come be a part of our growing team and experience the satisfaction of “Transforming Visions into Buildings”.

Here’s What You’ll be Responsible for:

Vendor communication & Coordination:

• Liaise with suppliers to gather product information, quotes, and specifications.
• Assist in maintaining positive supplier relationships and resolving any issues that may arise.

Purchase Order Management:

• Assist in creating, editing, and processing purchase orders in accordance with established procedures.
• Bi-weekly reporting of unsigned purchase orders and bonds.
• Verify purchase orders for accuracy.

Documentation & Reporting:

• Maintain organized records of purchasing transactions, including invoices, purchase orders, and receipts.
• Generate reports detailing procurement activities, costs, and performance metrics as required.
• Assist in maintaining up-to-date product and supplier databases.

Contract Management:

• Type and Format Contracts
• Prepare Project Templates
• Enter Contract Values in both the Accounting and Project Management systems.
• Update contract statuses and changes
• Ensure understanding and management of contracts.
• Support in resolving any contract conflicts that may arise.
• File contracts according to projects and maintain the contract database.
• Work with various departments to obtain necessary contract inputs.

Administration:

• Preparing bi-weekly procurement meeting minutes
• Reconciling Credit Card transactions
• Support with travel coordination when required.
• Develop and maintain a filing system for both paper and electronic files.
• Write and distribute emails, correspondence memos, letters, faxes and forms.

Other:

• Support to Estimating Department during tender closings, when required.

What You’ll Bring to the Team:

• Excellent communication and interpersonal skills.
• Effective verbal and written communication skills.
• Strong organizational skills and high attention to detail.
• Ability to multitask and prioritize various tasks.
• Strong problem-solving skills and the ability to adapt to changing priorities.
• Basic understanding of procurement process and supply chain concepts
• Ability to handle confidential information.

Qualification Requirements:

• High school diploma or an undergraduate degree in a related field.
• Minimum 3 years of relevant experience in an office environment. Considered an asset if have experience in the ICI construction industry.
• Computer literate, including proficiency with Microsoft Suite, including Microsoft Project
• Knowledge of Procore and Axis is considered an asset.

Here’s What You’ll Love

• The opportunity to work with a growing company that works on diverse projects while using advanced software technology
• Career development and training tailored to you
• A work environment that cares about their employees and is inclusive and welcoming to all
• A hybrid work schedule
• Competitive benefit plan

While we thank all applicants, only those under consideration for the position will be contacted. Buttcon Limited is an equal opportunity employer that proudly recognizes the value of a diverse workforce. Accommodations are available on request for applicants with disabilities taking part in the recruitment and selection process. Any information obtained during the course of recruitment will be used for employment purposes only and not for any other purpose.