Baycrest Looking for Project Coordinator at Toronto, Ontario, Canada Full Time

Apotex at Baycrest has an opportunity

PROJECT COORDINATOR

Position Type: Temporary Part-Time

Contract: 12 months

Shift Type: Day, No weekends (subject to change)

Bi-Weekly Hours: 28 Hours

Posting Number: 7472

Union: Non-Union

Date Posted: March 1, 2024

Reporting to the Director of Quality, Systems and Wellness, the position will coordinate the implementation of innovation and improvement projects within the portfolio. Specifically, the Project Coordinator will be responsible for the project planning, implementation, and sustainability of key deliverables and engage with and educate key internal and external stakeholders and partners to execute the project goals and milestones.

Responsibilities (include but are not limited to):

• Coordinate the implementation of improvement and/or innovation projects including the development and oversight of the project plan
• Manage project risk by defining project requirements, scope and taking early action to resolve problems
• Contribute to the training of key staff as the project unfolds.
• Cultivate and build relationships with staff across multiple departments to enable successful adoption of the deliverables
• Communicate and present project plans and outcomes to staff, members of relevant project committees and resident and family councils.
• Provide and manage project and communication plans; play a lead role in defining the plans to help Baycrest staff, residents, families/caregivers become aware of and engaged in the project
• Conduct audits and evaluations
• Develop project plans, presentations, terms of reference, and other documents/material for both internal and external stakeholders
• Support management with the development of activity and budget reports, and provide advanced analysis and synthesis of data to proactively support change management activities
• Skillfully manage planning and facilitation of meetings/committees, needs/gap analysis, delivery of strategy and project plan into actionable items
• Tracking and document potential project risks and issues
• Other roles related to this project may also be allocated based on the needs of the project and the successful incumbent’s interest/availability

Qualifications (include but are not limited to):

• Completion of a University degree in Project Management or equivalent
• Project Management Professional Certification and formal project management education is an asset
• Minimum of 2 years relevant experience in a Healthcare environment, with leadership and project management responsibilities
• Project management knowledge and experience
• Detail-oriented, with analytical problem-solving ability, ability to prioritize/manage competing deadlines, and ability to translate needs into actionable recommendations
• Excellent coordination, time management and organization skills
• Ability to work in a high stress, fast paced environment
• Experience working within a unionized environment
• Experience working in long term care/seniors care
• Ability to produce clear, accurate, well-organized documents and deliver effective oral presentations
• Experience working with diverse clients and stakeholders
• Demonstrated experience and skills in the development of business plans, reports and proposals
• Experience working with social media platforms, videoconferencing platforms, polling software and/or website management, is preferred
• Proficiency in Microsoft Office including Word, Excel, PowerPoint

Total Compensation

• Competitive salary and vacation
• Enrolment in Extended Health and Dental Benefit Plan
• Enrolment in the Healthcare of Ontario Pension Plan (Optional “HOOPP”)
• Access to 24/7 Employee Assistance Program

INTERNAL APPLICANTS: Please submit your application online through the Baycrest intranet. Failure to include your resume may affect your candidacy for this position. All communication related to this job posting will be sent to the email address used to submit your application.

EXTERNAL APPLICANTS: Please submit your application online by clicking the Apply button below.

FOR EXTERNAL APPLICANTS ONLY:

It is a condition of employment that new employees provide proof that they are vaccinated against COVID-19 prior to the start date of employment. This means that all new employees must have received at least one dose of a COVID-19 vaccine approved by Health Canada prior to their start date. In addition, it is a condition of employment that all new hires obtain and submit proof of all required doses of the vaccine and maintain all booster vaccines as approved and recommended by Health Canada.

Applicants who have appropriate written proof of a medical reason, or a reason pursuant to the Ontario Human Rights Code, for not being fully vaccinated against COVID-19 may provide such documentation to the Human Resources department. Such situations will be considered on a case-by-case basis in compliance with Baycrest’s legal obligations.

Remarkable people of Baycrest Health Sciences

are changing the future of brain health and aging.

Thank you for your interest in joining Baycrest. Only those selected for an interview will be contacted.

Baycrest is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (‘AODA’). If you require accommodation for disability during any stage of the recruitment process, please notify Human Resources at recruitment@baycrest.org or 416-785-2500, ext. 2961.

All successful candidates will be required to complete a police reference check/vulnerable sector screen and submit proof of two doses of vaccination against COVID-19, unless exempt. Such exemptions will be considered on a case-by-case basis.