Supporting an executive within the bank, supporting other bankers
Organizing meetings, travel and expenses
Tech support for executive.
Helping with new joiners on the team
Ordering, setting client lunches/dinners as needed
Expense reports
List mgmt, phone coverage
Ordering/delivering supplies
Tracking vacation days
Database mgmt
MUST HAVE:
Administrative Assistant/EA experience
Excel
Scheduling
Outlook
Coordinator with other EA’s
Calls to client EA’s- professional communication style
NICE TO HAVE:
Previous experience supporting executives
Previous Financial background
EDUCATION: post- secondary education
“The Administrative Assistant III provides highly skilled administrative support. Performs complex and technical activities. Works with individuals at all levels of the company, as well as external organizations and Customers. Handles confidential materials. Facilitates management details and serves as an intermediary to relieve executive/manager of administrative responsibilities and details. Coordinates and executes routine and non-routine administrative tasks
Collects, compiles, and analyzes moderately complex data and information, producing reports to be used by manager or department professionals
May conduct record keeping that requires a general knowledge of accounting and budgeting procedures
May monitor performance of budget, reviewing variances with manager
May provide direct assistance and support in staff activities
Coordinates, executes and completes a variety of special projects and administrative assignments through planning, development, organization, analysis and implementation
Provides administrative project support, using various software packages to produce high quality reports, presentations, and/or other documents Skills: ? Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills. ? Ability to work independently and manage one?s time. ? Ability to keep information organized and confidential. ? Basic mentoring skills necessary to provide support and constructive performance feedback. ? Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint. Education/Experience: ? High school diploma or GED required. ? 5-7 years experience required. ? Experience working with executives highly preferred.” Position Title: US – Administrative Assistant III
TDJP00052035
# of positions: 1
Pay rate is $40
Start Date: ASAP
Cost Center: 7922
Business Unit:
4 – TDS Corp & Investment Banking 2A (S_1012966)
Duration:
2024-05-27 to 2025-01-31
Extension possible: possible, could be on this role or another role.
Conversion Possible: possible
Will they be working a rotational schedule: 830 to 530 – Monday to Friday
Overtime or weekends required: Optional as needed
Work Location (Remote, Hybrid or Both?):
Hybrid model- Tues to Thurs in the office.
599 Lexington Avenue
New York
NY
USA
10022-6030
Reason for opening: Covering for a leave.
Interviews: 2 to 3 rounds of interviews.
Training: on the job
TIMELINES/IMPORTANT DATES:
CANDIDATE PROFILE DETAILS:
Reporting to: Jennifer Choi
Working in a Team of: 35 people
Culture of department: Very hard working, very inclusive team. Driven team.
Personality style: Thicker skin to support executives, needs to be able to display a high caliber of work.
% of back office work vs telephone: Most back office work.
Selling Points of Position: Opportunity to stay on within TD Bank.
Best Vs Average Candidate:
Ideally who has prior work experience in Financial services/ boutique environment, understands back office is organized, knows who to call to get things done.
How will performance be measured: verbal and deliverables
SUMMARY OF DAY TO DAY RESPONSIBILITIES:
Supporting an executive within the bank, supporting other bankers
Organizing meetings, travel and expenses
Tech support for executive.
Helping with new joiners on the team
Ordering, setting client lunches/dinners as needed
Expense reports
List mgmt, phone coverage
Ordering/delivering supplies
Tracking vacation days
Database mgmt
MUST HAVE:
Administrative Assistant/EA experience
Excel
Scheduling
Outlook
Coordinator with other EA’s
Calls to client EA’s- professional communication style
NICE TO HAVE:
Previous experience supporting executives
Previous Financial background
EDUCATION: post- secondary education
“The Administrative Assistant III provides highly skilled administrative support. Performs complex and technical activities. Works with individuals at all levels of the company, as well as external organizations and Customers. Handles confidential materials. Facilitates management details and serves as an intermediary to relieve executive/manager of administrative responsibilities and details. Coordinates and executes routine and non-routine administrative tasks
Collects, compiles, and analyzes moderately complex data and information, producing reports to be used by manager or department professionals
May conduct record keeping that requires a general knowledge of accounting and budgeting procedures
May monitor performance of budget, reviewing variances with manager
May provide direct assistance and support in staff activities
Coordinates, executes and completes a variety of special projects and administrative assignments through planning, development, organization, analysis and implementation
Provides administrative project support, using various software packages to produce high quality reports, presentations, and/or other documents Skills: ? Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills. ? Ability to work independently and manage one?s time. ? Ability to keep information organized and confidential. ? Basic mentoring skills necessary to provide support and constructive performance feedback. ? Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint. Education/Experience: ? High school diploma or GED required. ? 5-7 years experience required. ? Experience working with executives highly preferred.”
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