Mount Sinai Hospital (Toronto), Sinai Health Looking for Administrative Assistant – Respiratory Therapy at Toronto, Ontario, Canada Full Time

Sinai Health is a leading academic health science centre and a trailblazer for integrated care across the health continuum. Our fusion of science, innovation, care and learning has earned us international, national and provincial leadership for unique programs and compassionate care. Since 2015, Sinai Health has delivered excellent care in hospital, community and home. Comprised of Mount Sinai Hospital, Hennick Bridgepoint Hospital, the Lunenfeld-Tanenbaum Research Institute and our system partner Circle of Care, Sinai Health discovers and translates scientific breakthroughs, pushes boundaries for health solutions, and educates future clinical and scientific leaders.

Sinai Health is fully committed to a culture of belonging and an inclusive environment that attracts and retains a diverse workforce, at all levels of the organization that reflects the communities we serve. We welcome applications from racialized persons, women, Indigenous persons, persons with disabilities, 2SLGBTQ+ persons, and those from diverse backgrounds and experiences. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let us know through the Accommodation Phone Line at 416-586-4800, ext. 7050, or email TalentAcquisitionAccommodation.msh@sinaihealth.ca .

To support us on our journey, Sinai Health is looking for an Administrative Assistant to support our Respiratory Therapy Department in the Pulmonary Function Testing Lab at our Mount Sinai Hospital Campus.

As an Administrative Assistant to the Department of Respiratory Therapy, you will report to the Sr. Director of Health Disciplines and will provide comprehensive clerical and administrative support to the Sr. Manager of Respiratory Therapy to ensure smooth and efficient operations of the Pulmonary Function Testing Lab.

Responsibilities

• Represents the Department of Respiratory Therapy during interactions with patients/caregivers/family and other health care professionals.
• Works with the team to create and maintain an efficient scheduling system
• Responsible for scheduling and managing patient appointments based on the clinical needs of the department
• Prepares written correspondences, reports and presentations using MSOffice software
• Assists with preparation, editing and updating of reports, guidelines, policies and other documents using a variety of software
• Assists with the ordering, monitoring and maintenance of adequate levels of supplies for the PFT Lab
• Answers and directs telephone calls, fields inquiries from hospital and medical staff, patients/families and/or external vendors
• Organizes and maintains filing system
• Composes, sends and receive emails and fax messages
• Assists in coordinating workflow of program projects, including disseminating materials, copying, filing, drafting and contacting teams as required
• Assists with providing information or updates to referring partners
• Performs other general office related duties (photocopying, faxing, arranging couriers, ordering and maintaining office supplies etc.)
• Successful completion of a college diploma preferably in the field of Medical Office or Business Administration from an accredited educational institution
• Minimum of two (2) years of recent experience preferably working within a healthcare environment
• Applicants with proven equivalent, recent and related experience may be considered
• Proficiency with MS Office products (Word, Excel, PowerPoint, Access, Outlook)
• Demonstrated work ethic; positive, client focused attitude; superior professionalism; dependability and reliability; demonstrated commitment to providing outstanding customer service
• Superior written/oral communication and presentation skills; excellent interpersonal and relationship building skills; ability to effectively convey factual information and detailed explanations
• Confident time management, organizational and self-planning skills displaying flexibility by adjusting work schedules according to changing priorities, meeting demanding deadlines and producing high quality work
• Demonstrated ability to make decisions, exercise good judgment, utilizing discretion and initiative when dealing with confidential information and/or in responding to inquiries
• Demonstrated satisfactory work performance and attendance record