Linxus Group Inc. Looking for Construction Administrative Assistant at London, Ontario, Canada Full Time

Location: London, Ontario

Position Type: Full-Time

Job Overview:

We are seeking a detail-oriented and proactive Administrative Assistant to join our team. In this role, you will be instrumental in supporting our day-to-day operations and ensuring that our administrative processes run smoothly. If you are organized, have a knack for multitasking, and are eager to contribute to a fast-paced work environment, we’d love to hear from you.

Key Responsibilities:

• Prepare and format reports, letters, proposal templates, and other necessary documentation.
• Track received documents and assist in monitoring responses and deadlines to ensure timely follow-ups.
• Schedule and confirm site visits, coordinating with all necessary parties.
• Document meeting minutes accurately and distribute them as required.
• Manage comprehensive travel itineraries, including booking transportation and accommodations.
• Prepare and track proposals, assist with project setup, and maintain meticulous records.
• Provide general administrative support and perform additional tasks as needed to support team efficiency.

Skills and Qualifications:

• Completion of post-secondary education is required; a Diploma in Office Administration or as an Administrative Assistant is preferred.
• 1-3 years of experience in an administrative or similar role is preferred.
• Proficiency in MS Office Suite (Excel, Word, PowerPoint, Outlook, Teams) and strong overall computer literacy are essential.
• Exceptional organizational skills with the ability to prioritize tasks effectively.
• Access to reliable transportation for travel within London and surrounding areas, and possession of a valid class G Ontario Drivers License.
• High level of integrity with the ability to handle confidential and sensitive information with discretion.
• Excellent written and verbal communication skills, including strong editing and proofreading abilities.
• Keen attention to detail and a commitment to accuracy.
• Demonstrated initiative and the ability to work independently with minimal supervision.
• A self-motivated team player who is adaptable and flexible in response to changing priorities.

Why Join Us?

• Competitive salary and benefits package.
• Opportunities for professional development and career growth.
• A supportive and collaborative work environment.
• The chance to make a meaningful impact within a growing company.