Open Door Group Looking for Payroll & Benefits Administrator at Vancouver, BC Full Time

This position is offered as a remote (home office) or hybrid opportunity.

Open Door Group is a non-profit organization that has been serving communities across British Columbia since 1976. Today, we continue to provide tailored employment services to individuals and businesses to build strong workforce ecosystems and thriving communities.

Certified as a Great Place to Work™, and ranked as one of the Top 50 Mid-Size Employers in Canada in 2021, we pride ourselves on modeling a culture of authenticity and transparency. Our core values are based on the genuine belief that all individuals have the ability to succeed and are the drivers of their own success, and we aim to support lifelong learning and career success for the people we serve, as well as our employees.

As a Certified Living Wage Employer, Open Door Group strives to offer competitive wages and benefits for our staff. All permanent staff at Open Door Group receive a comprehensive, 100% employer-paid benefits package, a municipal pension plan, and supplemental benefits including earned days off and ongoing professional development. Open Door Group also offers an Employee and Family Assistance program to support the well-being of each of our staff.

SUMMARY

Reporting to the Director of Human Resources, the Payroll Administrator performs payroll related duties including, but not limited to, payroll processing, verification, and analysis, report compilation, benefits administration, union inquiries, and other general accounting duties as required.

DUTIES:

• Process payroll, including gathering and confirming timesheet data, calculate relevant deductions and earnings, enter data and transmit to financial institutions.

• Prepare payroll journal entries, enter into database for approval. Reconcile payroll registers with payroll recording in the General Ledger.

• Verifies payroll data and investigates and resolves discrepancies.

• Prepare relevant year-end reporting including T4 statements and related summaries. Ensures timely distribution to staff.

• Prepare, submit, and reconcile pertinent payroll reports to Government agencies, Pension, and WCB etc. Performs analyses and summaries such as calculating retroactive payments and entitlements and preparing salary cost projections.

• Prepare Records of Employment and other relevant documentation and ensure appropriate distribution within necessary timeframes.

• Update and maintain seniority lists and internal payroll and benefit related reports such as sick time usage.

• Prepare and report all Government Funder’s requirements related to client benefits which are subject to T4A / T4E.

• Process new hire benefit applications, investigate and resolve arising issues. Discuss with Supervisor any discrepancies or unusual benefit issues.

• Update and maintain benefit database to monitor employee benefit payments and other relevant information.

• Respond to inquiries regarding payroll and benefit information, in a timely manner. Proactively communicate with all staff changes or updates to payroll or benefit information.

• Maintains personnel, payroll and benefit files.

• Ensure that the organization is compliant with the relevant union collective agreements, and respond to queries regarding payroll, benefits, and leave in accordance with the union.

• Performs other related duties are assigned.

QUALIFICATIONS:

• Completion of Secondary School
• Completion of the Payroll Supervisor Certification from the Canadian Payroll Association.
• Recent, related experience of two years.
• Or an equivalent combination of education, training, and experience.
• Or other Qualifications determined to be reasonable and relevant to the level of work

SKILLS AND ABILITIES:

• Ability to communicate effectively, both verbally and in writing
• Physical ability to carry out the duties of the position
• Ability to work independently and in cooperation with others
• Ability to operate payroll software and systems
• Ability to plan, organize and prioritize

• Ability to analyze and resolve problems
• Ability to do mathematical and financial calculations
• Knowledge of practices and procedures related to accounting and payroll

• Experience working within a unionized environment considered an asset

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How to Apply*

Please click the “Apply for this Job” button on this page, and follow the steps to enter your personal information and submit your resume and a cover letter explaining why you are suitable for the role. Please do not submit your application by emailing us.

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Open Door Group values diversity and is committed to providing an inclusive work environment. We are looking for qualified individuals who represent, at all job levels, the diversity of the people we serve and encourage applications from Indigenous peoples, individuals of all genders and sexual orientation, origin and ethnic affiliations, disability, age, and religion._

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We strive to ensure an accessible experience for candidates. If you require an alternative method to submit your application, please email us humanresources@opendoorgroup.org or contact us toll-free at 1 866 377 3670 and ask to speak with an HR representative._

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Only short-listed candidates will be contacted._

Job Types: Full-time, Permanent

Salary: $22.39 per hour