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Singleton Urquhart Reynolds Vogel LLP is a Canadian law firm with offices in Vancouver and Toronto. Our focus is on helping clients from construction and infrastructure, commercial litigation, insurance, real estate and business seize emerging opportunities and find solutions to complex legal problems.
Operating on a national platform, Singleton Reynolds is positioned as a new best-in-class law firm offering legal services and a long-standing reputation in dispute resolution.
The Firm has over 60 lawyers in two offices and provides a wide range of legal services including the following key practice areas:
Construction and Infrastructure Law
Commercial Litigation
ADR
Commercial Real Estate
Wills & Estates
Immigration
Insurance
Professional Liability
Entertainment Law
Corporate Commercial
Workplace Law
THE ROLE OVERVIEW
Singleton Reynolds is currently looking for an experienced Human Resources Generalist to join our HR Department. Reporting to the Director, Human Resources, the Human Resources Generalist supports the creation of a positive employee culture at Singleton Urquhart Reynolds Vogel LLP.
The successful candidate will support and eventually oversee the full employee lifecycle from recruiting, onboarding, performance management, and group benefits programs. This position will cover for the Director, Human Resources in their absence.
THE ROLE
Recruiting & Onboarding
Prepares department and position specific job descriptions for support role positions.
Supports and conducts the full cycle recruitment and selection process for selected support positions (legal administrative assistants, administration and reception), including pre-screening candidates, liaising with agencies, coordination of interviews, shortlisting of candidates for second interviews and reference checks.
Provides effective and timely communication with the hiring lawyer or department manager on the recruitment process, status updates and timelines.
Oversees new hire processes including overseeing the creation of the new hire packages and employee files for support staff.
Assists with new hire orientation for support staff and students and schedule the training for support staff in all departments.
In conjunction with the Director, HR, initiates workforce planning to identify future staffing needs, assess gaps and develop plans to address resource needs.
Operations
Coordinates the day-to-day staffing needs of the firm ensuring that there is a sufficient level of staff on a daily basis, distribute workload amongst support staff and obtain temporary and overtime assistance as required.
Manages all aspects of performance review for Legal Administrative Assistants.
Manages all aspects of the benefits program including group health benefits enrollment.
Utilizes the HRIS (Bamboo HR) and available technology to streamline administrative functions and enhance department efficiencies and oversees the annual reconciliation of attendance and vacation records for support staff.
Coordinates all information needed for payroll changes.
Plans, organizes and facilitates various social events throughout the year.
Manages the occupational health activities, safety initiatives and fire safety drills.
Organization Development
Proactively advises managers or lawyers on day to day HR matters, including support staff coverage, performance management, attendance management, disability management, dispute resolution and progressive discipline.
In conjunction with the Director, Human Resources, evaluates ongoing professional development and training, including overseeing the education and fitness reimbursement programs for all support staff.
Assists the annual salary reviews for support staff including providing recommendations on adjustments to the HR Director as requested.
Conducts exit interviews for support staff and report on outcomes.
Suggests best practices to support enhanced employee engagement and performance.
Assists the Director, Human Resources with the agenda and presentation for the firm Staff Meetings.
KEY QUALIFICATIONS and EXPERIENCE
Bachelor degree or diploma in business/human resources, or employee relations.
Completion of an HR Program and/or CPHR designation is an asset.
Minimum 3+ years related work experience with at least one (1) year supervisory type experience as an asset.
Previous experience in professional services will be an asset.
Ability to demonstrate working knowledge of relevant HR legislation, and the principles and practices of overseeing HR programs.
Proven experience implementing best practices in a variety of HR functions including: recruitment, benefits administration, employee relations, and health and safety.
Knowledge of systems, resources, and tools used in HR information management.
Adept in the use of applicable Office applications (Word, Excel, Outlook, Power Point, iManage).
SKILLS & ATTRIBUTES
Proven excellent interpersonal skills.
Excellent communication skills both written and verbal.
High level of self-confidence and organizational skills.
Strong eye for detail.
The ability to work both collaboratively in support of colleagues as well as work independently.
Strong work ethic and a highly focused sense of initiative.
Sound judgement and fact based decision making including the ability to handle sensitive and confidential information.
A strong orientation towards delivering a superior standard of service.
A proven ability to thrive in a fast-paced deadline-driven environment.
KEY COMPENSATION
A competitive salary and benefits package together with opportunities for personal and professional growth. We offer a matching RRSP Program, a fitness subsidy, an annual education/tuition allowance, and ongoing continuing educational seminars.
KEY CONTACT
To pursue this employment opportunity, candidates are invited to submit their applications to our careers page: https://www.singleton.com/join-our-team/careers/.
Singleton Reynolds is committed to diversity and inclusion at our firm. We are committed to providing equal opportunities in employment and maintaining a workplace free from discrimination and harassment. This means that all job applicants, employees, and partners will receive equal treatment regardless of age, culture, ethnicity, gender, nationality, physical ability, race, religious belief, and sexual orientation.
