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Job Description: Accounts Payable Associate
Purpose
Ensuring all invoices and transactions are processed, allocated to proper accounts, and accurately paid on a timely basis, for a portfolio of residential and commercial properties.
Main Responsibilities
- Process invoices by verifying account coding from Property Managers, enter invoices
and/or match purchase orders in Yardi system.
- Issue cheques and/or manual cheques, match to invoices, obtain approvals and
signatures from Property Accountants and signing officers, mail out cheques.
- Process utilities, realty taxes, HST, corporate taxes by verifying account coding, enter
invoices, issue cheques and/or manual cheques, and ensure they are paid on a timely
basis.
- Set-up utilities and taxes on pre-authorized payment plans.
- Process employee expense reports, petty cash reimbursements, and tenant refunds.
- Check supplier statements for missing invoices.
- Weekly filing of paid invoices into filing cabinets.
- Maintain applicable Excel files.
- Contact utility and/or tax companies for missing invoices and/or questions.
- Answer inquiries from suppliers, Property Managers, Property Accountants, and others.
- Ad-hoc projects where applicable.
Qualifications
Education
- University degree / College diploma
- CPA designation in process preferred
Experience
- Minimum of 2 years’ experience in Accounts Payable or related Accounting function
- Property Management experience an asset
Skills
- Support our company’s values: trust, honest, integrity and respect
- Strong attention to detail.
- Analytical and problem solving skills.
- Strong computer skills in MS Office, Excel skills must be intermediate to advanced.
- Excellent communication and customer service.
- Self-starter with ability to work independently as well as part of a team.
