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Reporting to the Director of Human Resources, the Human Resources Generalist provides advice, support to management, employees, volunteers and students, in all aspects of human resources including recruitment, performance management, on-boarding, health and safety, human resources policies and human resources management. With a focus on the employee experience, the Generalist will ensure that the life-cycle from recruitment to exit for all employees and students is a positive one in the areas of onboarding, assisting with staff events and training and development, responding to employee requests, complaints, and offering appropriate supports where needed.
Key Responsibilities:
Recruitment, Selection, and Onboarding:
- Assist in recruitment process including – placement of job postings, job fairs, short-listing of candidates, scheduling, and participating in interviews, conducting reference checks, and the creation of employment offer letters, etc.
- Work closely with the Payroll and Benefits Administrator to onboard and offboard employees, including providing information regarding salary and benefits’ entitlements.
- Participate in the onboarding of new employees including orientation and training of new employees focusing on providing a positive and effective experience for each employee and/or volunteer.
- Ensure that all staff and students receive all up to date internal trainings (onboarding, AODA, WHMIS, Health and Safety).
- Leads the offboarding, leave of absence and exit interview process, including EI inquiries, confirmation of employment and reference checks for past/current employees.
Human Resources:
Administration and Activities:
- Assists the Director of HR in the development and implementation of Policies and Procedures ensuring legislative compliance in all areas related to human resources.
- Assists in the development and maintenance of employee job descriptions, job postings, and staff intranet.
- Maintain employee file systems and data entry in HRIS database.
- Assists with troubleshooting with HRIS system.
- Ensures that all required staff documentation is received on hire.
- Regularly audits employee files and participates in annual audit to ensure compliance for licensing purposes.
- Provide reports and administrative support to the HR department, Managers, Sr. Leadership Team.
- Works directly with HR Director on HR best practices with focus on continuous improvement.
- Participates in Workplace Investigations as required.
- Participates in Health and Safety Committee as Worker Representative.
- Participates in HR projects such as performance management, recognition programs, HR services development, HR metrics, job evaluation process, training and development.
- Coordinate staff events including Holiday parties, recognition events, all staff meetings, Lunch n’ Learns, etc.
- Participates in report and grant writing as required (Canada Summer Jobs).
- Member of HR Committee in collaboration with the Board of Directors.
- Supports EDI Initiatives, including AODA and Health and Safety.
- Ensures a supportive work environment through open communication and acting as a liaison between front line staff and management. Provide advice, coaching and support to all staff in HR matters.
- Provides Health and Safety support to the organization, assists with developing policies and participates on the H&S Committee as a Worker Representative.
- Participates in committee meetings – i.e. Internal team meetings, Outbreak Management as needed to provide HR support.
- Oversees and leads student placement process for organization.
QUALIFICATIONS OR SKILLS REQUIRED:
- An undergraduate degree or diploma in Human Resources Management or a related field and/or equivalent combination of education and experience.
- Certification as a Certified Human Resources Professional is an asset.
- A minimum of three years’ experience in a Human Resources position, preferably.
- Experience in an HRIS system an asset.
- Current First Aid and CPR certification an asset.
- Current vulnerable sector screening (criminal background check).
- Strong knowledge base of Employment Standards, Human Rights, and other applicable employment related legislation.
- Knowledge of workplace health and safety issues, including the legislation governing organizational practices.
- Excellent communication, facilitation skills and interpersonal skills including superior presentation and public speaking skills.
- Relationship building and management skills, support relationships with peers, staff, partners and ministry officials and other stakeholders.
- Demonstrated experience with MS Office with the ability to prepare and write reports/records and maintain same.
- Ability to effectively perform job duties with minimum supervision.
- Ability to work as a team member in a dynamic, complex environment and organize time and workload effectively with demonstrated problem-solving ability.