5th World Looking for Senior Administrative Assistant at Calgary, Alberta, Canada Full Time

5th World Regenerative Agriculture Corporation, a rapidly growing land regeneration company, is seeking an Administrative Assistant to support our education team. Our international team of 20+ individuals works to fulfill our mission through education, land regeneration consulting, training and certifying consultants, developing cutting-edge monitoring and verification systems, funding regenerative projects, and building financial mechanisms to support landowners in regenerative practices. The successful candidate will be joining a team committed to changing mindsets and economic systems to support regenerative practices.

As a dynamic and proactive Sr. Administrative Assistant, you will be responsible for supporting the daily operations of the Education Circle, assisting with administrative tasks, and maintaining the workflow and communication across the organization

Responsibilities

• Administrator for all SAAS platforms and tools. Manages the maintaining and overall flow of day-to-day workplace operations
• New employee on-boarding and training including keeping the knowledge base and ops manuals up-to-date
• Coordinates business communication including taking minutes during meetings, storing on and organizing corporate electronic filing, including follow ups with task assignees.
• Central point of contact for clients and employees.
• Respond to customer queries in a timely and accurate way, via phone, email or chat and identify customer needs to deliver exceptional customers experience
• Identify technical issues and work with the tech team to find appropriate resolution
• Supports the team with administrative tasks, including resetting passwords, setting-up and managing meetings, making travel arrangements, managing schedules, mailing & couriers and organizing offsite meetings and events
• Supports marketing with administrative tasks including proofreading, video captioning, simple webpage updates, and creating and formatting presentations for internal and external communication
• Managing and up-dating the knowledge base and ops manuals
• Basic bookkeeping
• Inputting expenses, paying bills
• Tracking and collecting accounts receivable
• Monthly sales reporting
• Pulling reports as requested by team members
• Monthly accounts reconciliation
• Process manual payments, refunds and payment plans

Requirements

• 5+ years of experience in similar role supporting a cross functional team
• Courses and accreditation in accounting, communication, business administration and/or marketing, or equivalent experience
• Outstanding organizational, time management, and troubleshooting skills
• Up-to-date with advancements in office efficiency concepts, tools and ideas
• Information gathering and analysis, project management, and research skills are an asset
• Experience in project management and employee training
• Technologically savvy, with very strong skills with SaaS such as Notion, Asana, Google Suite, Slack, Calendly, Zoom, and other productivity tools.
• Previous experience in business analysis is preferred

This posting will close on September 27, 2023 at 8:00 pm Pacific Time.

We thank all those who apply, only those selected for further consideration will be contacted.

Application Requirements:

• Resume with no headshot
• Cover letter

Must be able to work 8am – 2pm Pacific Time