Responsibilities
Manage the accounts payable function. This includes:
Posting invoices in QuickBooks; approximately 700 bills per month
Reconciling bank and credit card transactions with payables, monthly
The ability to process large volume of invoices and payments, while prioritizing competing tasks.
Negotiating terms with new vendors
Effectively communicated with external system support regarding payment escalations, ensuring that expectations are met within the stipulated turnaround time.
Making payments by cheque, cash, EFT, wire transfer or e-Transfer
Communicate with various departments and vendors on escalations, expenditure information, and payment status.
Review and track critical payments across different systems and areas.
Review invoice aging reports, and prepare payments based on terms
Sourcing internal supporting documents and match to invoices
Assist in providing documentation on various financial transactions and metrics.
Continual process improvement within AP to increase efficiencies and workload capacity.
Foster a customer service-centric approach, ensuring timely and accurate responses to inquiries
Cash management for all locations
Balancing cash received with revenue recorded in the sales system
Making cash deposits; approximately $200,000 per month
Managing petty cash in location offices; reporting and posting in QuickBooks
Be the back-up person for other accounting staff from time to time when required
Other duties as assigned
Requirements And Qualifications
Minimum 3-5 years experience in Accounts Payable management and associated vendor management in a large volume environment. Experience in full-cycle accounting in a smaller setting.
Experience engaging with all levels of management
College Diploma in Accounting or equivalent experience
A thorough knowledge of accounts payable accounting policies, journal entries and accruals.
Strong knowledge and experience with QuickBooks and Microsoft Office products
Advanced knowledge of MS Excel, MS Outlook.
Strong organizational and time management skills with the ability to work under tight deadlines with competing and shifting priorities
Strong analytical and problem-solving skills
Excellent written and verbal communication skills
Attention to detail and accuracy
What we offer
Competitive Compensation And Benefits (including Health, Dental And Vision)
Free Parking and transit friendly
We thank all interested candidates in advance; however, only individuals selected for interviews will be contacted.
Accommodations for job applicants with disabilities will be provided upon request during the recruitment, assessment, selection and placement process.
No agencies please.
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