Log In
Sign Up
Your Opportunity:
Reporting to the Team Lead, Recruitment and e-Records Operations, HR Shared Services, the Administrative Support IV – Recruitment Assistant is responsible for providing high-volume transactional recruitment support to Alberta Health Services and Alberta Precision Laboratories. This role is transactional in nature and focuses primarily on supporting the Recruitment Management System (RMS). The Recruitment Assistant’s duties include: reviewing and approving vacancies and ensuring compliance with the respective collective agreements and vacancy management guidelines, reposting, canceling, and amending job requisitions, answering manager inquiries about the Recruitment Management System, and creating in-scope and non-union exempt offer letters while ensuring compliance with collective agreements and audit requirements. The Recruitment Assistant may also assist hiring managers with shortlisting and reference checks as required. The Recruitment Assistant is accountable for ensuring complex or unusual administrative problems and issues, as well as decisions requiring changes to established recruitment policies, regulations or processes, are escalated to the manager or a senior team member. This position is accountable for ensuring all recruitment activities are kept up to date and performed in a timely manner.
Reporting to the Team Lead, Recruitment and e-Records Operations, HR Shared Services, the Administrative Support IV – Recruitment Assistant is responsible for providing high-volume transactional recruitment support to Alberta Health Services and Alberta Precision Laboratories. This role is transactional in nature and focuses primarily on supporting the Recruitment Management System (RMS). The Recruitment Assistant’s duties include: reviewing and approving vacancies and ensuring compliance with the respective collective agreements and vacancy management guidelines, reposting, canceling, and amending job requisitions, answering manager inquiries about the Recruitment Management System, and creating in-scope and non-union exempt offer letters while ensuring compliance with collective agreements and audit requirements. The Recruitment Assistant may also assist hiring managers with shortlisting and reference checks as required. The Recruitment Assistant is accountable for ensuring complex or unusual administrative problems and issues, as well as decisions requiring changes to established recruitment policies, regulations or processes, are escalated to the manager or a senior team member. This position is accountable for ensuring all recruitment activities are kept up to date and performed in a timely manner.
Description:
As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.
Classification: Administrative Support IV
Union: AUPE GSS
Department: COVID-19 HRSS Workload Resp
Primary Location: IBM Building
Multi-Site: Not Applicable
FTE: 1.00
Posting End Date: 18-MAR-2022
Temporary Employee Class: Temporary Full Time
Date Available: 04-APR-2022
Temporary End Date: 30-SEP-2022
Hours per Shift: 7.75
Length of Shift in weeks: 2
Shifts per cycle: 10
Shift Pattern: Days
Days Off: As Per Rotation
Minimum Salary: $25.24
Maximum Salary: $30.68
Vehicle Requirement: Not Applicable
Required Qualifications:
Completion of post-secondary education (e.g. course(s) in business administration, medical office assistant), or other related fields.
Additional Required Qualifications:
A Diploma in Human Resources from a recognized post-secondary institute is a requirement for this role. An equivalent level of education will be considered with 3 years minimum of high-volume human resources experience in an organization of significant size and complexity. Strong attention to detail and accuracy. Ability to take initiative and employ critical thinking skills. Experience in full-cycle recruitment, including postings, shortlisting and offer letters, in an organization of significant size, complexity, and diversity is required. Ability to function independently in a high demand, high volume, and multi-tasking environment is required. Able to transcribe a verbal conversation, real-time, ensuring the accurate and efficient recording of information. Excellent customer service skills are required. Ability to be part of a positive team and work in partnership with other Production Centre/HR teams, as well as internal/external stakeholders. Recent experience with the RMS (Taleo) and PeopleSoft or similar HR systems in a HR Assistant role is required. Intermediate reading, writing, and English comprehension skills are required. Must be able to communicate in a professional manner to external stakeholders. Proficiency with Microsoft Office Suite (Word, Excel, Outlook) is required.
Preferred Qualifications:
Experience in a shared services environment within the past 3 years is preferred. Health Care experience is an asset. Experience with interpreting collective agreements is considered an asset. Experience in ServiceNow is considered an asset.
