The Coordinator is a key team member of the Departments of Clinical Neurosciences and Psychiatry, Academic Medicine Health Services Program (AMHSP). Calgary Zone. The incumbent supports both the academic and clinical sections of the two Departments and is responsible for the day to day management of all financial aspects within each Department (AHS and Uof C). This position is responsible for generating contracts, developing and maintaining databases to track physician contracts, payments, and reconciliation etc. for all AMHSP and non-AMHSP physicians for both Departments. The Coordinator investigates, documents, and tracks financial and statistical activities of the Departments and provides timely reporting and analysis of medical staff activities in relation to the Departments’ AMHSP. The Coordinator is responsible for the preparation, submission, and problem resolution of a wide variety of financial payments to the medical staff, where accurate payments to each AMHSP and non-AMHSP physicians, where accurate and up to date information for reporting purposes are critical. This position also works in collaboration with the Senior Analyst in developing the payment schedule, accrual, variance reports, quarterly reporting, fielding budget questions when senior analyst is not available, accounts receivable and accounts payable payments.
Responsible for calculating frequently changing daily/week/monthly (regular and consistent) payments for each physician members. Works regularly with the AMHSP team to create financial spreadsheets which are required to document financial information. Responsible for submitting the recurring, one-time and termination payment requisitions to maintain the proper pay level for the members. Tracking and reporting all AMHSP physicians’ workforce activities such as leave of absences, sabbaticals, maternity leaves, retirements, etc. Direct contact with internal and external stakeholders regarding concerns and requests. Responsible for the preparation of spreadsheet and payment requisitions for retro payments, fee-for- service increases, clinical and administrative honorariums, merit award that are awarded on an annual basis – all while ensuring integrity, accuracy, confidentially, and completeness. Collections and deposit of money reimbursed to the AMHSP by physicians’ members and external parties for services rendered over-payments, etc. Engage in financial accountability process and prepare statement of accounts for each physician members. Actively involved in workforce estimation, ensure accurate workforce calculation, essential as the AMHSP program has a strict workforce capacity. Maintaining database records for each AARP physician including, but not limited to: demographic information, changes in FTE, changes in contracts/amounts, changes in payment levels, changes in academic rank, status, and remuneration, changes in clinical, administrative, research and teaching duties.
Required Qualifications:
Post-secondary degree, certificate/diploma in Accounting, Finance or related area. A minimum of three years of experience in an accounting, financial planning, or financial advisory role and in progressively responsible analytical role. Excellent interpersonal, communication and analytical skills. Self-directed and able to work under minimum supervision. Ability to work under pressure and handle competing and frequently changing priorities, within tight deadlines. Demonstrated problem-solving and decision-making skills. Strong Microsoft Office skills. Must be flexible in order to accommodate changing workload demands. Demonstrated time management and organizational skills. Must enjoy a dynamic team environment and consistently makes a significant contribution to the work of the team.
Additional Required Qualifications:
As required.
Preferred Qualifications:
Pursuing or completion of a professional accounting designation (CPA, CA, CGA, CMA), or master’s degree in related field (MBA). Experience in an organization of similar size and complexity. Experience in a healthcare environment.
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