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Administrative Assistant (4 Months)
InnoTech Alberta is seeking a detail oriented individual with a client support focus to play a critical role in supporting the administrative needs for our organization.
Are you our next Administrative Assistant? You would be a good fit for this position if you:
Enjoy working in a team environment and approach work from a customer service perspective
Present yourself in a friendly and professional manner
Have strong organizational skills with the ability to multi-task
We are game changers
InnoTech Alberta, a wholly owned subsidiary of Alberta Innovates, is a leading Research and Technology Organization established by the Government of Alberta to serve the needs of government, industry , innovation ecosystem & academia. Offering a diversified range of scientific, engineering, and technological research expertise and experience, and unique industrial-scale research infrastructure, equipment, and demonstration facilities, InnoTech Alberta accelerates and de-risks technology research, development, and deployment with focus on industrial solutions and innovation advancement. With a reputation for quality service and a long history of impacts in Alberta’s economy going back a century, our multidisciplinary team has the depth of experience to work across all sectors, from energy to environment to fibre and bio-industrial.
Intrigued? Here’s some more information about the position:
Reviews, drafts, proofs and maintains departmental correspondence, minutes, reports and other relevant departmental documents
Coordinates external committee meetings including drafting agendas, minutes and other relevant documents
Performs the administration and management of departmental datasets
Assists in timely delivery of departmental deadlines
Coordinates information for decision making
Coordinates and manages the scheduling and travel arrangements for internal and external departmental meetings. Inclusive of sending out meeting requests, room bookings, technology requirements, briefing notes, agendas, refreshments, catering and other details as required.
Coordinates travel arrangements for department staff
Performs financial recording and record keeping
Addresses departmental records management issues and ensures departmental compliance with company policies and procedures
Support the design and execution of department social events
Delivers administrative support for special projects
Performs front desk and reception duties as required
Qualifications:
Diploma from a recognized post-secondary administrative program in Business Administration ( Extensive work experience can be substituted for education)
Minimum of 5 years of experience in an office environment
Demonstrated ability to proactively manage the administrative needs of a team
Ability to adapt to change and work in a team environment
Strong organizational and multi-tasking abilities
Excellent interpersonal and communication skills
Experience in establishing and maintaining good working relationships with internal and external stakeholders
Attention to detail
Note taking ability
Knowledge of Microsoft Suite, including Word, Excel, Power Point, and Outlook
Proven ability to learn new digital systems
Self-assured, confident and result-oriented
Able to work flexible hours
Experience in records management is desirable
Why InnoTech Alberta?
We offer our employees opportunities to work on projects that will expand their skill sets while witnessing the visible impacts of their efforts. We value the development of our employees and create opportunities for working in capacities that allow new skills to be learned. We know that the wellness of our team is the most important part of our business, so we offer a strong benefits package and generous vacation and paid time off programs to promote work-life balance.
At InnoTech Alberta, we respect diversity and embrace an inclusive culture. We value uniqueness and different perspectives as they play a critical role in our success. To achieve this, individuals are selected based on qualifications and abilities, and we encourage applications from all backgrounds to apply.
This position is included in the bargaining unit. InnoTech Alberta offers a competitive wage. The final candidate will be required to undergo a security clearance. All interviewees must be able to meet the requirement specified in the Physical Demand Analysis. This document will be supplied during the interview process to the successful candidate. This competition will remain open until a successful candidate is found.
INNOTECH ALBERTA IS COMMITTED TO THE PRINCIPLE OF EQUITY IN EMPLOYMENT AND ENCOURAGES APPLICATIONS FROM ALL QUALIFIED INDIVIDUALS. WE WISH TO THANK ALL APPLICANTS FOR THEIR INTEREST. HOWEVER, ONLY THOSE INVITED FOR AN INTERVIEW WILL BE CONTACTED.
Employment Status: Casual
Hours bi-weekly: As needed
Classification: CB
Pay Grade: 05
Hourly Wage: $26.75 – $33.47
Job Type: Full-time
Salary: $26.75-$33.47 per hour
