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Job Title: Public Relations Administrative Coordinator (12 months contract)
Department:
Looking to unbox your full potential? Find YOUR Fit at the ALDO GROUP.
Join the ALDO Group and thrive in a culture of continuous learning and impactful social responsibility! We offer exceptional training programs and are committed to ethical practices and sustainability. Find YOUR Fit while making a positive difference – apply now!
FIND YOUR FIT
- Recognition programs to showcase your talent!
- Tools to support and help them to reach their Career Goals. (Training Offers, Scholarship Programs, LinkedIn Learning and more).
- To be part of a company that takes a stand on issues affecting people, the environment, and our partners
- Summer Fridays (because Summer is for fun)
- Purchase discount on merchandise sold in all our divisions.
- Family & Friends events with discounts on our products
- Subsidized cafeteria & daycare
- Subsidized public transportation and free parking
- On-campus gym with access to a trainer
- Flex schedules and possibility to work from home
- Sick days
- Attractive total compensation!
YOUR ROLE
Job Overview
ALDO’s Public Relations Administrative Coordinator will report to the Public Relations Manager, and is responsible for creating seasonal sample databases, placing sample orders, keeping track of inventory & samples dispatch, as well as coordinating product loans with various ALDO teams internally. Supporting the PR team, the candidate in this role needs to demonstrate an ability to follow directions, but also work independently in a fast-paced, project-based environment. The Administrative Coordinator requires acute skills in managing priorities, multi-tasking, showing problem-solving attitude to the unexpected. This role supports the back-end execution & implementation of Public Relations projects.
Key Responsibilities
- Oversee the creation and continuous maintaining & updating of databases for seasonal collections used by internal ALDO PR team and their New York PR agency
- Cross-departmental validation of seasonal product databases & product orders:
- Fill in product information per market (CAD and US), per category
- Update line sheets based on timing of samples orders and dispatch of samples to agency partner
- Oversee seasonal sample orders and shipment of samples to PR agency in New York
- Reception, triage and ship samples in a timely manner to New York agency for their seasonal press days, agency showrooms and ongoing press & stylist gifting initiatives
- Follow-up on samples orders, resolve issues, provide missing information when required in a timely manner
- Prepare shipping documents, including pro formas for international shipments
- Coordinate product loans with Samples Management, Buying, Product Development and Wholesale teams to facilitate internal shoots of products for seasonal PR tools (lookbooks, newsletters, etc.) or for PR Agencies seasonal press days
- Coordinate Store Pulls on a daily basis and in a timely manner with ALDO stores in Canada and US for PR opportunities (with stylists or editors) or for gifting opportunities
- Coordinate Sample Shoots at Photography Studio
- Build productive relationships with various departments within the ALDO Group (Buying, Product Development, Visual Merchandising, Distribution, Brand Development, Finance, Customs & Global Trade, Sales & Operations, etc.)
- Assist the Senior Coordinator and Specialist with the development of various press materials such as seasonal look books & newsletters
DO YOU HAVE THE PROFILE WE’RE LOOKING FOR?
Key Requirements
- Minimum of 1 years+ of experience in administrative/communications field
- Capacity to handle a fast-paced environment
- Exceptional organizational skills and ability to manage multiple projects at once
- Strong relationship-building and communication skills
- Ability to display maturity, discipline and strong sense of urgency
- Attention to detail and proactive
- Highly independent and a team player
- Proficient with Excel, Word, PowerPoint
WE’RE ON A JOURNEY TO CREATE A WORLD OF LOVE, CONFIDENCE AND BELONGING
The ALDO Group has been on this journey for over 50 years. We believe that our passionate associates are at the heart of our success, and that with them we will lead into our future with kindness.
The ALDO Group is committed to diversity and inclusion, not only now, but for the long term. We strongly encourage people who are Aboriginal, racialized, have disabilities, come from gender and sexually diverse communities and/or have intersectional identities to apply for employment with us. At ALDO Group, we will always strive to take steps to create a diverse and inclusive work environment that promotes equal opportunity and accountability.#FindYourFit
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Key Responsibilities
- Oversee the creation and continuous maintaining & updating of databases for seasonal collections used by internal ALDO PR team and their New York PR agency
- Cross-departmental validation of seasonal product databases & product orders:
- Fill in product information per market (CAD and US), per category
- Update line sheets based on timing of samples orders and dispatch of samples to agency partner
- Oversee seasonal sample orders and shipment of samples to PR agency in New York
- Reception, triage and ship samples in a timely manner to New York agency for their seasonal press days, agency showrooms and ongoing press & stylist gifting initiatives
- Follow-up on samples orders, resolve issues, provide missing information when required in a timely manner
- Prepare shipping documents, including pro formas for international shipments
- Coordinate product loans with Samples Management, Buying, Product Development and Wholesale teams to facilitate internal shoots of products for seasonal PR tools (lookbooks, newsletters, etc.) or for PR Agencies seasonal press days
- Coordinate Store Pulls on a daily basis and in a timely manner with ALDO stores in Canada and US for PR opportunities (with stylists or editors) or for gifting opportunities
- Coordinate Sample Shoots at Photography Studio
- Build productive relationships with various departments within the ALDO Group (Buying, Product Development, Visual Merchandising, Distribution, Brand Development, Finance, Customs & Global Trade, Sales & Operations, etc.)
- Assist the Senior Coordinator and Specialist with the development of various press materials such as seasonal look books & newsletters
,
Key Requirements
- Minimum of 1 years+ of experience in administrative/communications field
- Capacity to handle a fast-paced environment
- Exceptional organizational skills and ability to manage multiple projects at once
- Strong relationship-building and communication skills
- Ability to display maturity, discipline and strong sense of urgency
- Attention to detail and proactive
- Highly independent and a team player
- Proficient with Excel, Word, PowerPoint
