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Please Note: If you are a current Algonquin College employee, apply to this job via the Workday application. Department Finance and Administrative Services (Grant Perry)
Position Type
Fixed Term Administrative
Salary Range
$35.50-$44.37-Hourly
Scheduled Weekly Hours
36.25
Anticipated Start Date
February 12, 2024
Length Of Contract
18 Months
Posting Information
This job posting is now accepting applications from all qualified individuals.
Posting Closing Date
December 21, 2023
Please note: jobs are posted until 11:59 pm on the job closing date.
Job Description
The Assistant to the Chief Financial Officer serves as the first point of contact for the Finance and Administrative Services Department, as a back-up resource/additional contact to the Vice President, Finance and Administration, and as a back-up resource/additional contact to the Executive Assistant, Board of Governors for deliverables related to the Audit and Risk Management Committee of the Board of Governors.
The Executive Assistant provides a wide range of high-level administrative and secretarial support in a busy, dynamic and highly confidential environment. The incumbent must demonstrate confidentiality, trust, discretion, the ability to make decisions, and diplomacy in all interactions.
The position is accountable for contributing to the effectiveness of the Office of the Chief Financial Officer through the provision of administrative support and secretarial services. This position includes the performance of administrative liaison, providing a wide range of administrative and executive services on behalf and in support of the Chief Financial Officer. The incumbent has total familiarity with the departmental areas of the College that fall within the Chief Financial Officer’s scope and is able to dialogue effectively, using tact and discretion when liaising with personnel at all levels, including but not exclusive to; Human Resources, Ontario Colleges, Ministry officials, community stakeholders, external auditors and legal counsel.
Responsibilities include managing the Chief Financial Officer’s calendar/schedule, providing scheduling assistance to the Director, Corporate Planning, the Associate Director, Strategic Procurement, and the Associate Director, Financial Services, as well as managing day-to-day operations of the Finance and Administrative Services Team as a whole. The incumbent will also act as back-fill for the Executive Assistant to the Vice President, Finance and Administration as required.
Required Qualifications
- Two (2) year diploma from College Office Administration or Secretarial Arts Program;
- Up to five (5) years of related progressive work experience is required at the time of hire (ie: Departmental Secretary or Administrative Assistant);
- Experience supporting Board of Governors committees;
- Extensive working knowledge of a wide range of software to produce reports, correspondence, web site maintenance, and other documentation;
- Conflict resolution skills are necessary in order to deal with day-to-day problems and/or complaints on behalf of the Office of the Chief Financial Officer.
This position is eligible for hybrid work in conjunction with the College’s Flexible Work Arrangement Policy. https://www.algonquincollege.com/policies/hr26/ (subject to change).
Algonquin College values diversity and is an equal opportunity employer. We offer an inclusive work environment and encourage applications from all qualified individuals. If you require accommodation during the recruitment process please contact the Human Resources department at humanresources@algonquincollege.com. While we thank all those who apply, only those to be interviewed will be contacted.
