Alma Mater Society of UBC Vancouver Looking for Student Union Development Summit (SUDS) Coordinator at Vancouver, BC Full Time

The Alma Mater Society (AMS) is the University of British Columbia’s (UBC) student society, and works to improve the academic, social and personal lives of the 56,000 UBC students at its Vancouver campus. The AMS also runs nine food and beverage outlets, a catering and conference operation, and the AMS Student Nest, providing on-campus employment opportunities and generating revenue that goes directly back into supporting the students at UBC.

Position title: Conference Coordinator for the Student Union Development Summit (SUDS)

Reports to: Vice-President External Affairs

Employee status: Hourly Exempt, Appointed

Length of term: May 1, 2022 – September 1, 2022

Hours per week: 10 hours per week until July 1, 2022 then 20 hours per week until September 1, 2022

Compensation: Tier 1

The Position

The Conference Coordinator for the Student Union Development Summit (SUDS) will report to the Vice President (VP) External in the planning of the conference. The Coordinator will plan the logistics for the conference, coordinate all volunteers, and delegate tasks as they sees fit. They will oversee and lead the execution of the conference and act as a point person for delegates as questions arise before, during, and after the conference.

Duties and Responsibilities

• Work independently and alongside the External portfolio in the planning of the conference
• Build strategic relationships with various campus, community, government, and business partners who support the conference
• Work with the VP External to research and book conference speakers/talent
• Work with Communications to develop a creative marketing campaign using online and in-person elements
• Organize a three-day conference schedule
• Onboard, support, and oversee volunteers to assist with day-of execution of tasks
• Respond to conference attendee inquiries and needs in a professional way and ensure all attendees are provided with the necessary information on expected behavior during the conference
• Oversee and lead the events during the conference
• Collaborate with the AMS Executives to ensure all components of the conference (from workshops to social events) align with the AMS mission statement and bring value to visiting student union leadership
• Must be cognizant of accessibility and safety needs and proactively plan ahead for those who need it
• Build on current safety management strategies to ensure the comfort and safety of attendees
• Develop a system to intake feedback from attendees and create recommendations for implementation in future years
• Other duties as required

Qualifications and Experience

• Must be a currently registered student at UBC Vancouver or one of its affiliated colleges
• Must have in-person event planning experience
• Education and/or experience in working on EDI is an asset
• Able to develop a budget and stay on target
• Past experience or involvement in campus-related leadership initiatives is an asset

The Ideal Candidate

• Independent, self-motivated, goal and results oriented, and reliable
• Demonstrated examples of leadership skills
• Demonstrated initiative; ability to recognize problems quickly and apply sound solutions
• Able to work flexibly, adapting to the different needs, timelines, and limitations of the conference
• Able to meet deadlines and work well under pressure
• Strong public relations, communication, teamwork, and organization skills
• Strong strategic and critical thinking skills

To Apply:
Please submit your resume and cover letter.

Application Deadline: 11:59pm May 14.

The Alma Mater Society of UBC is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, national or ethnic origin, colour, religion, age, sex, sexual orientation, gender identity or expression, marital status, family status or any other characteristic protected by law. We invite all qualified candidates to apply online with their resume and cover letter. Due to the large volume of resumes we receive at the AMS, we are only able to contact those we are interested in interviewing and cannot reply to email/phone/walk-in inquiries regarding application status.