Altis Recruitment Looking for Office Administrator at Fergus, Ontario, Canada Full Time

Job Description

Our client in the Manufacturing Industry is seeking a detail-oriented and organized Office Administrator to join their dynamic team. This role will be on a part-time basis with hours 20 hours a week, Monday-Friday 12:30pm-4:30pm, onsite in Fergus Ontario, for a 6 month contract.

Key Responsibilities:

• Assist in matching invoices with purchase orders and receipts.
• Code and categorize invoices accurately for accounting purposes.
• Collaborate with the finance team to ensure timely and accurate payment processing.
• Resolve discrepancies and communicate with vendors as needed
• Receive and distribute incoming mail promptly.
• Prepare outgoing mail, including packages and letters, ensuring proper postage and addressing.
• Maintain organized mailroom and filing system for easy retrieval.
• Provide general administrative support as needed, including but not limited to filing, data entry, and document preparation.
• Assist in scheduling and coordinating meetings and appointments.
• Handle phone calls and inquiries, directing them to the appropriate parties.
• Maintain an organized and tidy office environment.
• Streamline administrative processes to improve efficiency and effectiveness.
• Identify opportunities for process improvements and implement solutions.
• Collaborate with colleagues across departments to ensure seamless communication and workflow.
• Assist team members with ad-hoc tasks and projects as required.

Qualifications:

• Proven experience as an Office Administrator or in a similar role.
• Strong organizational skills and attention to detail.
• Proficiency in MS Office (Word, Excel, Outlook) and familiarity with accounting software.
• Excellent communication and interpersonal skills.