We’re looking for a motivated team player with a strong work ethic and high attention to detail to support the Construction team with general administration and accounts payable including coding invoices and matching them to corresponding purchase orders.
Position Responsibilities
Attach purchase orders, check pricing, and submit for reconciliation all billing invoices related to the construction process
Fill out and submit change orders for approval and signing
Maintain electronic records for all short paid invoices as well as back charges
Assist with monitoring construction schedule timelines and maintain updates for the Project Team
Support and implement Amacon systems, policies and procedures to enable the Project Team to work effectively
General administrative duties: typing, photocopying, scanning, sending and receiving courier packages, filing, etc.
Organize and maintain all required Construction Department correspondence in files and binders. This includes electronic filing for all construction related documentation and drawings
Maintain lists of project vendors, including all associated extras and change orders related to contracted trades
Process department’s outgoing mail at end of day when required
Order, receive and maintain organization of plans, drawings required by the department’s staff
Correspond with trades/suppliers and consultants as required
Reception relief when required
Other duties as assigned within the scope of this position
Minimum Qualifications
Education: Post-secondary diploma or degree an asset
Experience: 2 or more years’ experience working in an office environment with strong administrative skills
Highly detail oriented
Ability to handle multiple tasks on multiple projects
Ability to meet deadlines and cut-offs
Excellent communication and inter-personal skills
Ability to prioritize items that are critical
Computer Skills: Strong working knowledge of Microsoft Office including Word, Excel and Outlook
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