Apollo Health and Beauty Care Looking for Executive Assistant to C-Suite at Toronto, Ontario, Canada Full Time

Our company is a high growth organization and we are seeking a highly motivated Executive Assistant to manage the Executive Office. The ideal candidate will be positive, up-beat, reliable and professional.

The successful candidate will have the ability to:

• Interact with Executives, employees and clients at all levels, while remaining professional, pleasant and resourceful
• Demonstrate a high level of confidentiality in the execution of all tasks
• Deliver a strong customer service attitude, pleasant, positive disposition and consistent follow-through are essential
• Demonstrate an extremely level of attention to detail oriented and will have a strong sense of urgency with all requests and inquiries to the office of the President and Chairman
• Willingly works a flexible schedule as needed to complete time sensitive or special projects
• Demonstrated initiative to take an active interest in the success of the company and act as the right hand to the Executives and as an ambassador of the organization.

Primary Responsibilities:

Calendar Management:

• Manage an extremely busy executive calendar, schedule and prioritize appointments and contact requests, resolve calendar conflicts, and negotiate rescheduling as necessary

Documentation:

• Compose letters, emails and other various forms of communications on behalf of the Executives to staff, clients and business associates ensuring accuracy
• Manage and maintain an organized filing system, both hard copy and electronic
• Prepare, proof read and/or update various PowerPoint presentations or other media used for client or company meetings ensuring information is accurate

Meeting Coordination:

• Schedule all recurring meetings with Executive Team and create and circulate the agenda. Attend meetings to take meeting minutes and track all deliverables
• Coordinate and organize internal and external meetings and events as required

Travel:

• Make all travel arrangements including flights, cars, hotels, meals
• Coordinate travel arrangements in an order that will allow for the most efficient use of the Executives’ and Directors’ time when on business trips

Qualifications:

• 3-5 years related experience supporting a C-Suite Executive with a post-secondary degree in related field
• Intermediate to advanced level proficiency with Word, Excel, PowerPoint and Outlook
• Valid driver’s license, safe driving record and personal vehicle required for execution of occasional company related errands

Salary: Commensurate with experience