Assent Looking for Accounts Payable Specialist at Ottawa, Ontario, Canada Full Time

Company Description

Assent is the leading solution for supply chain sustainability tailored for the world’s top-tier, sustainability-driven manufacturers. Hidden risks riddle supply chains, many of which weren’t built with sustainability in mind. That’s where we step in. With insights from experts, Assent is the tool manufacturers trust for comprehensive sustainability.

We’ve grown from $5 million to $85 million ARR in just six years. With our recent $350 million funding led by Vista Equity Partners, we’re poised for even greater expansion and are on the lookout for outstanding team members.

Being a Certified B Corporation, we don’t just advocate for sustainability – we live it. This certification underscores our commitment to environmental, social, and governance excellence. At Assent, your work will directly amplify transparency, sustainability, and fair practices worldwide.

Hybrid Work Model

At Assent, we proudly embrace a remote-first work model, valuing the flexibility and autonomy it provides our team. We also acknowledge the intangible benefits of occasional in-person workdays. For team members situated within 50 kms/31 miles of our five global offices in Ottawa, Eldoret, Penang, Columbus, and Amsterdam, you can expect to come into the office at least one day a week. Similarly, those near our co-working spaces in Nairobi and Toronto are encouraged to work onsite once a month.

Job Description

The Accounts Payable Specialist will be primarily responsible for managing and processing all invoices received for payment and for undertaking the payment of all creditors in an accurate, efficient, and timely manner. The Accounts Payable Specialist will work in collaboration with the Controller and the Finance team to ensure accurate, timely and efficient financial operations. The ideal candidate is coachable, highly organized, has impeccable attention to detail, demonstrates a willingness to learn and has a solid grounding in double entry bookkeeping.

Key Requirements & Responsibilities

• Accounts Payable
• Process and verify invoice data, including matching invoices to signed contracts and obtaining necessary approvals.
• Maintain accurate and up-to-date vendor files and payment records.
• Prepare and perform check runs, electronic funds transfers, and other payment methods in Canada and internationally
• Reconcile accounts payable transactions and resolve invoice discrepancies
• Respond to vendor inquiries and maintain good vendor relations.
• Assist with internal and external audits by providing necessary documentation and explanations.
• Apply payments in the accounting software and ensure the subledger is accurate and up to date
• Corporate Credit Cards and Employee Expenses
• Process employee expenses in a timely manner with and validate the expenses against the corporate travel policy
• Reconcile corporate credit card transactions and liaise directly with cardholders to obtain the required supporting documents
• Enter all employee expense and credit card transactions into the accounting software to support month-end

Qualifications

Your Knowledge, Skills and Abilities

• College and/or Post Graduate Certificate in Bookkeeping and/or Business Administration or a related field would be considered an asset
• 3+ years bookkeeping or accounts payable experience with a strong foundation in double entry bookkeeping
• Knowledge of and competency using Netsuite considered an asset
• You are proficient in the use of MS Office Suite and Google Applications.

Additional Information

Life at Assent

Wellness: We believe that you and your family’s well being is important. As a result, we offer vacation time that increases with tenure, comprehensive benefits packages (details vary by country), life leave days and more.

Financial Benefits: It’s not all about the money – well, it’s a little about the money. We understand that financial health is important and we offer a competitive base salary, a corporate bonus program, retirement savings options and more.

Life at Assent: There is purpose beyond your work. We provide our team members with flexible work options, volunteer days and opportunities to get involved in corporate giving initiatives.

Lifelong Learning: At Assent, curiosity is not only valued but encouraged. You will receive professional development days that are available to you the day you start.

At Assent, we are committed to growing and sustaining an environment where our team members feel included, valued, and heard. Our diversity and equal opportunity practices are guided and championed by our Diversity and Inclusion Working Group and our Employee Resource Groups (ERGs).

Our commitment to diversity, equity and inclusion includes recruiting and retaining team members from diverse backgrounds and experiences, and fostering a culture of belonging where all team members are included, treated with dignity and respect, promoted on their merits, and placed in positions to contribute to business success.

If you require assistance or accommodation throughout any part of the interview and selection process, please contact talent@assent.com and we will be happy to help.