Create vision and strategy
Mobilize people
Uphold Integrity and Respect
Collaborate with partners and stakeholders
Promote Innovation and Guide Change
Achieve Results
APEX Executives must also demonstrate the following skills and abilities:
Strong interpersonal skills
Strong organizational skills
Solid writing skills
Comfort with collaboration across organizations and levels
Sound judgement
An ability to work alone but comfortable working as part of a team
Flexibility and adaptability to changing circumstances
Ability to perform all work related to their projects
Fluency in English and French
How to Apply:
Please submit a short letter to the Chief Operating Officer at [email protected]
In your letter, please provide the following information:
your reason for interest in the position and working with APEX;
how you demonstrate the necessary skills and meet the requirements to perform the specific functions;
an indication that your home department would be willing to support your Interchange agreement.
In your application, please add the following:
copy of your resumé;
confirmation of your performance ratings for the past 2 years.
Inquiries are welcome, please contact the Chief Operating Officer at [email protected]
APEX is currently looking for a PS Executive to fill the role of APEX Executive – Data Management. We are seeking an analytical professional who thrives on the chance to decipher data systems and use available data to support APEX’s Vision. This is both a strategic but very much operational position in our organization.
The AE- Data Management will develop integrated strategic approaches for the development and use of APEX data, analyze, acquire, link and interpret various complex data sets from various sources. Working closely with all APEX Centres of Excellence (CoE) as well as the Information Technology team, and with expert support as necessary, the AE- Data Management will develop and oversee governance of the APEX data, research and supporting systems to meet the needs of the APEX informational, communication, organizational and research capacities. This includes development and oversight of a system for professionally, securely, effectively and efficiently accessing, validating, and storing APEX data that is needed for research and day-to-day business operations.
The AE – Data Management would represent continued and accurate understanding of our reports, data and interpretation; be very familiar with our database, its functionality, the reporting capabilities, the limitations and would be able to identify appropriate (and new) functionality requirements in response to patterns of demands and future requirements within the Association. This individual would also play a strategic role in understanding data requests and requirements and ensure accuracy of information pulled out of the system and accurate interpretation and understanding by those receiving the report.
Safeguarding the security and confidentiality of APEX data is also critical.
Responsibilities:
Analysis
Monitor, gather, identify and provide data and analysis from complex information and data systems. This includes being familiar with various custom self serve data systems
Be aware of everchanging environment that could affect analytical results
Interpret and explain complex data with clarity and certainty
Formulate/develop special reports upon request
Conduct analysis to ensure that data collected is adequate, reliable and matches needs and identify creative solutions for how to use it to reach goals. Close any weakness gaps.
Data integrity and access
Maintain exceptional familiarity with the data that APEX holds and has access to; identifying linkages; opportunities; gaps; redundancies
Develop and maintain relationship with data source providers; understand data holdings
Develop integrated data management strategies; work collaboratively with colleagues (including CoEs) to determine the respective and integrated data needs to be collected and identify the resources with which to effectively collect them
Ensure data and information is gathered and managed in a central database and file structure
Maintain distribution lists and standalone database easibly accesses, yet secure, location
Review presentations, think pieces/papers, tables and graphs for accuracy and quality/integration/interpretation of data
Maintain internal data asset library
Ensure the integrity, confidentiality and security of all databases/datasets
Organizational Support
Continuously search and identify ways to use data to support business objectives
Provide guidance in identifying and defining data requirements
Create documentation and training that the entire team can use
Ensure database training and access to documentation on the business’s processes by those who will need to access or use the information sets
Keep track of online accounts and help others keep track of passwords, usernames and accounts for data sources
Working with data, assist APEX staff by supporting customized reports/ needs beyond aggregate data
Set up integrations within APEX data holding systems (enabling systems to “talk to one another” for analytics and reports)
Lead the development and implementation of a plan for digital transformation of data management as necessary (I am not really sure about this one)
Policy, Procedures and Protocol
Develop, implement and enforce standard operating procedures for data collection, handling, accessing and archiving
Develop targeted approaches alongside APEX staff for larger in depth projects and support data collection methods as relevant to APEX projects
Create rules and procedures for data sharing
Provide guidance and proper training to all APEX Employees to be able to perform data collection independently and effectively; in the day to day use of in house data systems as well as provide data pull and analysis from external data systems
Ensure office wide adherence to legal, privacy, confidentiality and security obligations around data; all data collection and retention procedures must be in line with relevant rules and guidelines .Work with APEX IT team to ensure and support in recognizing and upholding digital security systems to protect delicate information
Conduct evaluation of the design, access, implementation and support of database as necessary for business needs (ensure databases are compatible with needs); redesign/develop as necessary
Tools – Identification and support
Ensure the proper functioning of data collection software and internet applications at all times
Assess system performance and make recommendations for software, hardware, and data storage solutions
Provide technical oversight for integrating new technology or new initiatives into data standards and structures.
Identify required tools/investment in technology, systems and training.
Requirements:
Education
A Bachelor’s degree in any of data management analysis, computer science, computer engineering, statistics, or other IT-related field
Security
Enhanced security
Experience
A minimum of 3+ years’ experience in data management or analysis
Experience with data management, reporting, statistics
Ideal candidate with have a strong aptitude for technology, a professional demeanor, and possess excellent troubleshooting skills
Knowledge and Abilities
Understanding of the organizations comprising the Federal Public Service (ie: FAA Schedule of Organizations).
Knowledge and experience working with Google analytics
Ability to research, interpret, decipher, manage, analyze and organize large amounts of data
Ability to communicate in both official languages
Ability to communicate complex problems and ideas clearly and in nontechnical terms
Ability to examine data and look for patterns; to effectively manage and use information to seek, identify and organization information for patterns and effective access
Ability to apply knowledge, experience, data sources/information toward business intelligence – understand what that data means to the organization and to support the integration process / provide solutions for non-integrated systems
Ability to effectively navigate database software, including software functions and understanding how to use reports and forms in a database
Ability to both think critically (out of the box) and also be able to pay complete attention to details
Ability to work with some element of ambiguity and establish a path forward, accomplishing assignments/tasks autonomously (as well as in context of team)
Knowledge and understanding of database design concepts, including appreciation for the limits and benefits of different types of data bases for purposes of database planning and design
Ability to plan both short and long-term database projects
Demonstrate strong decision-making and problem-solving skills.
Personal Suitability
Demonstrated collaborative leadership behaviours
Willingness to work in a team, as either a member of a team or the leader of the team
Self-motivated, goal-oriented
Reliable, respect confidentiality
Highly organized
Since 1984, The Association of Professional Executives of the Public Service of Canada (APEX) has supported executives through management excellence, professional development and networking, providing services and sharing knowledge. We are a professional Association with a profound sense of community and purpose. At the core of our success is a commitment to leadership and research.
Our Vision is to support an executive community with elevated wellness, elite leaders and extraordinary impacts through partnerships. Our strategic pillars are:
Advocacy: Supporting Individual executives and acting as their voice
National Engagement: Relationship building that improves presence, visibility, and awareness coast to coast to coast
Service Excellence: Provide the highest quality programming to clients
Business Sustainability: Building resource capacity that endures
APEX is making a difference in the careers and lives of the executive community. We are influencing the executive landscape through thought leadership and evidenced based research; from policy interventions to executive well being. We work with partners (private and public), academia, and subject matter experts to create value add for the community. We embrace inclusion and are continuing to build and strengthen the leadership team at APEX. With that in mind, we are selectively seeking leaders that have passion and want to work in an innovative and dynamic environment. Working with APEX you will be making significant contributions that support your peers, working with them to achieve leadership excellence, to benefit Canadians.
APEX Executives Opportunities
All levels of executives (or executive equivalent) are eligible. APEX Executives are drawn from their home organizations, generally with the agreement of their Deputy Heads to cover their full salary, performance pay, and benefits for the entire duration of their assignment at APEX. Ideally, the duration of the interchange would be a minimum of two years and would feature prominently in the candidate’s talent management plan.
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