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ATIKAMEKSHENG ANISHNAWBEK
Atikameksheng Anishnawbek will thrive together as a strong and proud Nation by honouring our gifts of Anishinabemowin and the Life of the Land.
Competition Number: 2022-041
Position: Executive Assistant to Gimaa
Department: Political
Employment Status: Full Time
Salary: $26.28 – $32.05/HR – 35 Hours per Week
Location: Naughton, ON
Closing Date: November 16, 2022 at 4:00pm
POSITION SCOPE:
The purpose of the Executive Assistant to Gimaa is primarily responsible to provide a variety of administrative and clerical support services to Gimaa. The Executive Assistant is responsible for the positive public relations between the community members and the leadership. This position involves the development of effective communication methods and responding to requests for information. In addition, the Executive Assistant collaborates with other EAs and to ensure collaborative initiatives are met. This position works within all pertinent federal and provincial legislation, regulations, and guidelines.
REQUIRED QUALIFICATIONS:
Mandatory Requirements
- Diploma in Office Administration or equivalent with a minimum of three (3) years Secretarial/Clerical experience or a minimum of seven (7) years experience in an office environment
- Excellent computer skills with experience in the use of word processing and database software
- Administration, Legal Assistant or Business Administration Certificate or equivalent; Diploma preferred
- Experience in crafting and preparing letters, documentation, reports, presentations, and memoranda in a professional, timely manner; Experience in managing confidential situations and materials
- Attention to detail and a high degree of accuracy
- Knowledge of Public Administration and structures of various levels of government
Additional Requirements
- Strong organizational, analytical, administrative, and oral communication skills
- Ability to exercise discretion in handling confidential subject matter
- Thorough knowledge of office procedures and equipment
- Ability to develop clear, concise, and accurate written communication
- Ability to establish and mange priorities to ensure that services and functions are preformed performed in an efficient and responsive manner.
- Knowledge and understanding of the Anishnawbek culture and community traditions/beliefs of the Atikameksheng Anishnawbek
KEY RESPONSIBILITIES
Public Relations
- Greet visitors, ascertain nature of business and direct visitors to Gimaa or appropriate person
- Answer political office telephone and electronic enquiries and relay telephone calls and messages to Gimaa
- Establish communication methods for the Atikameksheng Anishnawbek membership to ensure the Gimaa messages are being conveyed
- Meet with individuals, special interest groups and others on behalf of Gimaa to discuss issues and assess and recommend various courses of action
- Liaise with departments within the Administration as well as with PTOs (political territory administration Political Territory Organization) on behalf of the DGSP within the Organization as well as with other federal and provincial ministries
- Collaboration with the Communication Coordinator
Office Administration
- Analyze incoming and outgoing memoranda, submissions and reports and prepare and coordinate the preparation and submission of summary briefs and reports to Gimaa
- Establish and co-ordinate administrative policies and procedures for officials, committees and boards of directors
- Ensures smooth flow of communication within the office
Administrative
- Proposal Writing
- Report Writing
- Event Coordination including meeting and ceremonies as required by Gimaa and in collaboration with the other Executive Assistants
- Support to all the other Executive Assistants when needed
- Provides a variety of administrative support and clerical assistance to Gimaa; Performs administrative duties including drafting, typing, and preparing confidential and non-confidential materials such as letters, correspondence, reports, and spreadsheets
- Creates templates, spreadsheets, forms, posters, and power point presentations
- Prepares, compiles and edits Gimaa quarterly reports to present to the Membership
- Tracks and updates Gimaa’s meeting schedules, in collaboration with other EAs
- Co-ordinates Council Territorial welcomes and openings internally and for outside organizations and events (requests for prayers/blessings as requested by Council), in collaboration with the Executive Assistant to Council
- Co-ordinates or assists with special projects and events as required, including general and special band membership meetings
- Delegates action items as appropriate on behalf of Gimaa
- Attends a variety of meetings including Gimaa‘s Portfolio Committee meetings, external meetings, conferences, and events as required
Technical
- Set up, troubleshoot, and take down audio and visual equipment before, during, and after meetings and events
- Perform troubleshooting on information technology equipment if required
We offer attractive benefits, opportunities for advancement and an engaging work environment. We offer a RRSP with a matched contribution at a rate 5%, EFAP program, and health and insurance coverage and benefits.
Please refer to our website: https://atikamekshenganishnawbek.ca/ for posting details. A detailed job description is available upon request. Please quote the Competition No. in your cover letter and resume, and submit by email to [email protected], by fax to 705.222.7731or by mail to:
Human Resources,
25 Reserve Rd,
Naughton, ON
P0M 2M0
Please note that preference will be given to qualified Indigenous applicants. Please self-identify.
Only those considered for an interview will be contacted.